Administrative Assistant

Description

We are a business group with 70 years of experience and a strong commitment to society and the environment. Our business areas are City, Water, Industry, Infrastructure and Materials, Construction, and Energy. We create solutions that add value to our customers, driven by a willingness to share our knowledge. We focus on innovation, talent management, and sustainability, with a clear vocation for longevity. The position is located within the City area, which specializes in maintaining urban infrastructure, such as public road maintenance, facilities and green areas, and the installation and operation of building technology. **What will you do on a daily basis?** * Handle supplier-related procedures: request quotations, place type B and C orders, onboard new suppliers, update prices in the system, request Administrative Services to cancel erroneous invoices, prepare contracts, and address incidents. * Provision expenses associated with delivery notes and purchase orders. * Receive invoices, match them with delivery notes and purchase orders, record them in the accounting system, and forward them to the Delegation Administrative Assistant. * Monitor collections and, if necessary, claim late-payment interest on certifications paid with delay. * Process construction certifications for signature. * Prepare the valued summary as well as the administrative documentation for renovations, additions, and final settlements. * Prepare the layout and handover minutes. * Manage site personnel documentation: timesheets, hour allocations, bonuses, allowances, staff absences, etc. * Control subcontractor documentation and machinery documentation to verify compliance with applicable legal regulations. * Manage quality-related documentation: prepare filing folders and draft non-conformance reports. * Report information to the Delegation Administrative Assistant. What are we looking for? * Degree in Administration and Finance / High School Diploma or equivalent. * At least 2 years’ experience in similar roles; experience in the construction sector or related fields is especially valued. * A person accustomed to multitasking environments and interacting with various departments. What do we offer? * A stable position in a long-term project. * The opportunity to join a team of professionals committed to innovation, sustainability, and equal opportunities. * Professional development within our company. * Flexible compensation: private health insurance, meal vouchers, childcare vouchers.