CTMS Entry Coordinator

Description

START Center for Cancer Research ("START") is the world's largest network of Phase I centers, entirely dedicated to oncology clinical research. Throughout our history, START has provided hope to cancer patients through consultations in global communities, offering them access to cutting-edge clinical trials in the United States and Europe. Today, with over 1,300 studies conducted and research centers in the United States, Spain, Portugal, and Ireland, START's mission is to accelerate the development of new cancer therapies that improve quality of life and survival for cancer patients—and ultimately lead to their cure. To date, more than 43 therapies conducted at START centers have received FDA/EMA approval. Available position: **CTMS Entry Coordinator** This role is responsible for ensuring the accurate and timely registration of all patient procedures and visits within the Clinical Trial Management System (CTMS). The role focuses on maintaining data integrity, supporting protocol compliance, and identifying discrepancies between performed procedures and protocol requirements. Additionally, it collaborates closely with research nursing and the clinical team to optimize information flow between the eMR and CTMS, tracks patient recruitment, and provides system training to staff—ensuring adherence to SOPs and continuous improvement of clinical trial data management processes. **Responsibilities:** * Promote compliance with procedures required by the clinical trial. * Protect patient and protocol confidentiality by applying all data protection requirements. * Collaborate with the research team to improve data collection and registration of procedures performed on patients—from enrollment through trial completion. * Support Research Nursing in entering new patients into the CTMS when data fails to transfer correctly from the eMR. * Obtain daily patient listings from CTMS and eMR to record visits completed, delayed, and/or not applicable after reviewing documentation in the eMR. * Register in the CTMS all protocol-required procedures performed on patients, during the appropriate visits and timepoints. * Register in the CTMS all additional procedures performed on patients that are not specified in the protocol but carried out during the study. * Notify Research Nursing and the research team of any discrepancies detected between performed procedures and those stipulated by the protocol. * Report to the research team any errors related to eMR documentation (missing, incomplete, or requiring correction). * Provide CTMS training to START staff as needed to improve workflows and onboard new personnel. * Comply with Standard Operating Procedures (SOPs) of the Phase I Unit. * Attend meetings related to CTMS training, updates, and process improvements. **Requirements** * Education in Health Sciences or an administrative background with experience in a healthcare setting. * Experience in administrative tasks or data management (clinical trial experience is desirable). * English proficiency at B2 level. * Proficiency with office tools (Excel, Outlook). * High attention to detail and strong organizational skills. * Ability to work effectively in a team and communicate with clinical staff. **Benefits** * Weekly working hours: 37.50, Monday to Friday — 80% remote work * Vacation: 30 working days * Flexible compensation: Meal vouchers, Private health insurance (Adeslas), Transportation vouchers, and Childcare vouchers * Free English classes (virtual, small groups of up to 3 people, once per week)