Administrative Assistant

Description

Job Description We are seeking a proactive, responsible, organized, and punctual individual to fill the Administrative Assistant position at our office in Gava Mar. Job Title: Administrative Assistant The Administrative Assistant will be responsible for providing comprehensive office support, covering reception duties, secretarial tasks, and archiving. Responsibilities: Language (Mandatory) For this position, professional-level English proficiency—both written and spoken—is essential. Effective communication skills in workplace contexts, as well as competence in performing the following tasks, will be highly valued: Verbal Communication: Conduct fluent English conversations with clients, teachers, and students, both by telephone and during in-person or virtual meetings. Document Writing: Draft, review, and edit English-language documents, including emails, reports, proposals, and presentations. Interpretation and Translation: Understand and translate texts and conversations between English and Spanish, ensuring message accuracy and clarity. Knowledge of additional languages is an asset. Candidates must demonstrate confidence and professionalism when using English in a business environment. Front Desk Customer Service: Manage incoming phone calls and emails, as well as receive and assist visitors. File Management: Organize and maintain company-related documentation. Document Preparation: Draft and edit documents using word processors and spreadsheets, including client invoicing. Coordination of Arrivals and Departures: Manage arrivals and departures of players. Basic Social Media Management Experience: Social media management, performance metrics for improvement, copywriting, content scheduling, and related tasks. Functions and Responsibilities: Document Management: Organize and maintain physical and digital files, archiving documentation efficiently and systematically. Telephone Support: Answer and manage incoming calls, redirect calls, and take messages. Executive Support: Assist executives and/or staff in preparing reports, presentations, and other documents. Customer Service: Provide information and assistance to customers in person, by phone, or via email. Meeting Coordination: Schedule and coordinate meetings and prepare necessary materials. Basic Accounting and Administration Tasks: Perform billing, expense recording, payment tracking, insurance management, payroll onboarding/offboarding, and related duties. Mail Management: Track, update, receive, sort, and distribute internal and external correspondence. Procurement and Supplies: Manage procurement of office supplies and maintenance items; maintain up-to-date inventories. General Administrative Tasks: Perform other administrative duties such as photocopying, scanning, letter drafting, etc. Requirements: Education: Compulsory Secondary Education (ESO) diploma; training in administration and secretarial studies. Skills: Proficiency in computer tools such as Microsoft Office (Word, Excel, Outlook). Ability to work independently and collaboratively in a team. Organizational skills and attention to detail. Personal Competencies: Proactivity: Ability to anticipate needs and act autonomously. Flexibility: Adaptability to change and new responsibilities. Empathy and Customer Service Orientation: Ability to interact courteously and professionally with customers and colleagues. We offer a stable position in a company that values respect, professionalism, and teamwork. Gross salary: €1,650/month, paid in 12 installments. Working hours: Monday to Friday, 7:30–13:00 and 13:30–16:00. Start Date: September Salary: €1,650.00 per month Benefits: * Free parking Work Location: On-site employment