Administrative Assistant

Description

Position Summary: We are seeking an Administrative Assistant to manage the administrative functions of the purchasing department, supporting invoice, delivery note, and cash movement control. Key Points: 1. Administrative management of the purchasing department. 2. Support in the control and registration of invoices and delivery notes. 3. Collaboration in the efficient management of purchases and cash movements. We are looking for an Administrative Assistant to join the team and take responsibility for the administrative management of Akelarre’s purchasing department. Support will be provided in controlling and registering invoices, delivery notes, and other purchase-related documentation, ensuring all information is accurately reviewed and that purchases and cash movements are efficiently managed, thereby contributing to the smooth operation of the department and to the financial control of the group’s various companies. Main Responsibilities: * Receipt, organization, and management of administrative documentation. * Review of delivery notes corresponding to the group’s various companies. * Verification of received invoices by cross-checking them against the corresponding delivery notes. * Handling incidents with the relevant supplier. * Maintenance of supplier data (payment terms, payment methods, etc.). * Accounting for purchase invoices and generation of due dates. * Contacting suppliers in case of incidents or discrepancies. * Review and reconciliation of supplier ledgers to verify balances and transactions. * Performing online purchases of small volumes when necessary. * Managing cash movements related to purchases made at local stores. * Managing daily cash registers, performing the corresponding verifications. * Conducting and following up on weekly cash counts. Requirements: * Degree in Business Administration and Management (ADE), Administration and Finance, or a related field. * Previous experience of 1–2 years in administrative or accounting roles. * Proficiency in office software and management systems. * Communication skills for managing relationships with suppliers. * Positive attitude, ability to work in a team, and willingness to collaborate with other departments. Offer: Temporary contract and meals included during working hours.