H&S Administrator

Description

### **Description** **Mission** Provide administrative support to the HS Department in Spain. Keep all existing records up to date, including both manual reports and updated ones. Update CAE platforms. Prepare various required reports and statistics. Ensure that facilities, equipment, and services operate correctly and without interruption. ### **Key Responsibilities** **Main Responsibilities** Manage the daily operation of facilities (offices, warehouses, equipment, and general services), identify maintenance needs, and log corresponding incidents via established channels. Perform end-to-end incident tracking, coordinating with internal and external suppliers until resolution and closure. Maintain up-to-date records of incidents, actions taken, budgets, and suppliers. Verify quality and adherence to deadlines for completed work. Prepare and deliver all documentation for the “Onboarding Program” to new hires, including training manuals and information related to Occupational Risk Prevention (PRL). Coordinate with the occupational health surveillance service and employees to schedule initial and annual periodic medical examinations (Article 22 of Law 31/1995 on PRL). Track, collect, and archive workers’ medical fitness certificates. Manage control, inventory, and supply of Personal Protective Equipment (PPE) required by field service engineers (FSE), including associated documentation as stipulated under Article 17 of Law 31/1995 on PRL. Conduct periodic inspections of PPE condition and retain documentary evidence required by current regulations. Supply PPE and manage documentation generated during the process. Track PRL training courses that employees must complete through Glory Academy for subsequent archiving or use on customers’ CAE platforms. Register as new users on customers’ CAE platforms to comply with the legal obligation regarding coordination of business activities (Royal Decree 171/2004\). Update various platforms daily to ensure FSEs can access customers’ facilities to deliver required services. Prepare and adapt different CAE platform documentation templates and send them to each worker and director for signature. Collect all documentation required by each customer’s CAE platforms: Monthly Social Security contribution certificates. Tax Agency overdraft certificate, issued semi-annually or annually. Annual certificate confirming validity of the company’s Civil Liability Insurance policy. Monthly TC1, TC2, and ITA forms. Other certificates requested by the customer (e.g., payroll payment confirmation, non-mandatory Accident Insurance status, etc.). Job-specific risk assessment and planning. Worker-specific documentation: training certificates and information, PPE delivery records, medical fitness certificates, among others. ### **Skills, Knowledge \& Expertise** **Skills and Competencies** * Attention to detail * Meticulousness * Planning and organization * Proactivity * Professional handling of information * Strong oral and written communication * Interpersonal skills * Flexibility * Ability to manage multiple incidents simultaneously * Organization, tracking, and task closure orientation * Supplier negotiation skills **Education and Experience** * Higher Vocational Training qualification * University studies related to Occupational Risk Prevention (PRL) are valued * Advanced proficiency in Microsoft Office suite * English (basic level) Experience: 3 years of experience in this role. ### **About GLORY** **Global Leaders in Customer Experience Automation** With a culture rooted in innovation, each day Glory’s people are transforming our customers’ businesses. Our automation solutions empower retailers, restaurants and financial institutions to save time, money, and deliver unrivalled customer experiences. Publicly listed and proudly international, Glory has been a trusted name for over 100 years, and a global leader for more than a decade. That’s a reputation we’ve earned by combining our pioneering software and hardware with our dynamic people. Because alongside our technology, it’s our people who are driving our successes. **Why Join Us** Here at Glory, our ambitions are as big as yours. And that’s why we are actively looking to recruit the best of the best. Join Glory and you will be part of the force driving our transformative technology and leading\-edge innovations. That’s because every Glory solution is powered by exceptional people like you. People with experience, skills and dedication. Here, we prioritise the development and well\-being of our people. Across vibrant and collaborative workplaces, you’ll team up with colleagues across the world to deliver remarkable solutions in more than one\-hundred countries. Looking to make a global impact? Join Glory in innovating the future of business transformation. **Glory Values** The Glory Values are our ethos of working together, diversity and innovation: a practical blueprint of how we work together. We live our values wherever we are – with both colleagues and customers. Glory Values help us meet new challenges and exceed expectations. And they help us further our skills and work with trust and respect. * Customer Delight. We put our customers first. * Integrity. We do the right thing, always. * Innovation. We embrace new challenges and share the future. * Speed. We move fast, that’s how we stay ahead. * Diversity \& Respect. We value the strength in our differences. * Teamwork. We succeed together.