ASSISTANT- TEMPORARY

Description

Summary: This role involves managing executive schedules, coordinating meetings and travel, preparing documents, and providing support to the Global Marketing department. Highlights: 1. Pivotal role in ensuring seamless executive and departmental operations 2. Opportunity to support Global Marketing initiatives 3. Work in a people-centric company with a unique work environment **Mission** The Assistant will play a pivotal role in ensuring the seamless operation of the executive's schedule and departmental activities. This position involves manging the leader's calendar, coordinating meetings and travel arrangements, and preparing various documents and communications. Acting as a key liaison between executives and internal/external stakeholders, the Assistant will handle inquiries and requests with efficiency and professionalism. In addition to supporting the executive, the Assistant will organize and facilitate meetings, prepare agendas, take minutes, and follow up on action items. The role also includes providing support to the Global Marketing department and assisting with the preparation of reports, data analysis, and other administrative tasks to support departmental initiatives. The ideal candidate will possess strong organizational and communication skills, discretion, and the ability to work both independently and as part of a team. **Tasks \& Responsabilies** * Manage and maintain the schedules of the leader, including meetings, appointments, and travel arrangements. * Prepare and edit correspondence, communications, presentations, and other documents. * Coordinate departmental activities and projects, ensuring timely completion and alignment with organizational goals. * Serve as a liaison between the executives and internal/external stakeholders, handling inquiries and requests efficiently. * Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. * Provide transversal support to the Global Marketing department as needed, with prior approval from direct supervisors. Assist in the preparation of reports, data analysis, and other administrative tasks to support departmental initiatives. * **Education and Experience** * Bachelor’s degree in business administration, Marketing, or a related field. * Minimum of 3 years of experience as an executive assistant or in a similar administrative role, preferably in a global organization. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time\-management skills, with the ability to prioritize tasks and meet deadlines. * **Skills and competences** * Experience in the pharmaceutical or healthcare industry. * Strong interpersonal and communication skills, with the ability to interact effectively with senior executives and stakeholders. * High level of discretion and confidentiality. * Ability to work independently and as part of a team. * Proficiency in multiple languages is a plus. * Strong problem\-solving skills and attention to detail. \#LI\-KM1 *Why work with Almirall?* We are a **people\-centric company** where employees are at their best, patients and customer are at the heart of every decision, and our focus and agility allow us to deliver greater impact for all. Additionally, for the 17th year in a row, we have been certified as Top Employer Spain, and also Top Employer Germany for the first time. This strengthens our commitment to create a **unique work environment that helps our employees to develop their skills to fullest** and grow both professionally and as individuals. We are delighted to have a great team that is proactive, innovative, and eager to transform the world of people with skin conditions. We are **proud of each one of our employees** , their development, and growth: they are the success of the company. *Our purpose* "Transform the patients' world by helping them realize their hopes \& dreams for a healthy life". *Our values* * **Care:** we listen \& empathize, we value diverse perspectives \& backgrounds and we help each other succeed. * **Courage:** we challenge the status quo, we take full ownership and we learn from our success \& failures. * **Innovation:** we put the patient and customer at the center, we create novel solutions and we empower entrepreneurial mindsets. * **Simplicity:** we act decisively and avoid over\-analysis, we understand why before we act and we are agile \& keep things simple. At Almirall, it’s all about people! **\#wearealmirall**