Executive Assistant

Description

Position Summary: This position focuses on facilitating the department’s daily operations by drafting key communications, managing diverse projects, and optimizing internal processes, ensuring organization and adherence to deadlines. Key Highlights: 1. Facilitate the department’s daily operations through key communications 2. Manage diverse projects and optimize processes 3. Provide operational support with invoice control and budget tracking This full-time position in Cornellà de Llobregat focuses on facilitating the department’s daily operations by drafting key emails, reports, and presentations. The selected candidate will manage diverse projects, conduct research to support rapid decision-making, and establish administrative workflows to optimize internal processes—all while maintaining documentation in perfect order and meeting established deadlines. The role also involves continuous calendar management, including organizing meetings, facility visits, and travel arrangements. Daily tasks must be prioritized to ensure smooth operations and timely access to necessary information for all teams. Additionally, operational support includes supplier invoice control and purchase order tracking. It is essential to monitor budgets, ensuring each expense complies with financial regulations to maintain cost control and visibility of available resources. Higher Vocational Training Diploma or Bachelor’s Degree in Business Administration and Innovation Management. Minimum 3 years of prior administrative experience and at least C1 level English proficiency.