F&B Administration Manager - Maternity Leave Coverage

Description

We are seeking a candidate for the position of **F\&B Administration Manager (Maternity Leave Coverage)**, responsible for coordinating and supervising the administrative, financial, and reporting functions of the Food \& Beverage department, ensuring information reliability, cost control, and compliance with corporate procedures. The person in this role will adopt an analytical and organizational approach, serving as a support point for operational and management teams in decision-making. Their primary objective will be to provide visibility into the economic and operational performance of various outlets, ensuring efficient management of departmental resources and processes. **What would your responsibilities be?** ***Financial Management and Reporting*** * Prepare and analyze financial reports, budgets, and forecasts for the Food \& Beverage department. * Monitor sales, costs, productivity, and profitability across different outlets. * Develop dashboards and management reports to facilitate decision-making. * Prepare periodic presentations and reports for senior management. * Analyze key performance indicators and identify improvement opportunities. ***Cost Control and Operational Administration*** * Manage and control procurement, inventories, and food and beverage costs. * Supervise proper implementation of departmental administrative procedures. * Coordinate administration of reporting tools and management systems. * Ensure reliability and consistency of financial and operational data. * Collaborate on process and internal control optimization. ***Operational Support and Internal Coordination*** * Support outlet managers in analyzing operational and financial results. * Provide budget, productivity, and cost-related information and tracking. * Coordinate with Finance, Procurement, Human Resources, and other departments to ensure efficient management. * Participate in F\&B area improvement initiatives and objective tracking. * Ensure compliance with corporate policies and internal standards. ***Personnel Administration and Corporate Logistics*** * Supervise administrative processes related to personnel, payroll, and employment documentation. * Coordinate travel arrangements—including flights, transfers, and accommodation—for employees, consultants, guest chefs, artists, and corporate teams. * Manage logistics for business-related travel and stays linked to departmental activities. * Ensure adherence to corporate travel budgets and policies. * Maintain up-to-date administrative documentation related to these activities. ***Compliance and Auditing*** * Ensure compliance with internal procedures and corporate policies. * Provide support during internal audits and control reviews. * Supervise proper retention of departmental documentation and records. * Uphold best practices in administrative and financial management. * Contribute to continuous improvement of control and monitoring processes. **What do we require from you?** ***Education*** * Degree in Business Administration and Management, Finance, Accounting, Economics, Hospitality Management, or a related field. * Additional qualifications in management control or financial analysis are advantageous. ***Experience*** * Prior experience in administrative, financial, or management control roles. * Experience in Food \& Beverage, hospitality, or restaurant environments is desirable. ***Languages*** * Native or near-native Spanish and advanced English. * Knowledge of additional languages is beneficial. ***Key Competencies*** * Analytical ability and attention to detail. * Organizational and planning skills. * Proactivity and problem-solving capability. * Financial and business acumen. * Communication and coordination skills. * Ability to manage multiple priorities simultaneously. ***Technical Knowledge*** * Advanced Excel and data analysis tools. * Budgeting, forecasting, and financial reporting. * Inventory management and cost control. * Microsoft Office (Excel, PowerPoint, Word, Outlook). * Experience with ERP systems, hotel management systems, or Business Intelligence tools is advantageous.