Administrative Assistant - Controlling

Description

Job Summary: Administrative support across various tasks, including filing, travel and order management, public/customer service, as well as commercial and financial management support. Key Responsibilities: 1. Generic administrative support and file management 2. Order, travel, and customer service management 3. Commercial management, collections, and bank guarantee support **Objective** Perform basic or advanced support tasks to ensure the organization operates correctly in accordance with established procedures **Minimum Required Qualification** Medium-Level Vocational Training Cycle or equivalent Office user level (Word and Excel) **Responsibilities (Level 1\)** Primarily involves generic administrative support functions, such as: * Physical or digital filing of documents. * Vehicle and travel management for field personnel. * Online and/or in-person processing of inspection reports with relevant authorities. * Management and processing of material and/or service orders to suppliers. * Basic public service, particularly for customers. * Use of corporate applications—entering and maintaining data, and retrieving information they provide. * Mail and meeting management. * Requesting internal and external training courses. * Managing and processing documentation related to student training courses—including student registrations, reviewing and recording enrollment documentation, and resolving student inquiries—as well as issuing corresponding certificates and diplomas aligned with the training offerings. **Responsibilities (Level 2\)** Primarily involves generic administrative support functions, such as: * Updating won commercial offers (events, pricing, etc.). * Administrative management of commercial offers in Aramis. * Collections management—reviewing files, gathering pending documentation, contacting customers, and resolving issues. * Preparing templates and/or documents. * Managing advances and urgent payments, ensuring invoices are paid/advanced ahead of the scheduled collection date. * Managing bank guarantees. * Monthly billing data reporting. * * #### **Job Description and Profile (external)**