Administrative Assistant - Hotel

Description

Job Summary: We are seeking an Administrative Assistant to provide administrative and organizational support to the hotel management, facilitating daily operations and coordination. Key Responsibilities: 1. Administrative and organizational support to the hotel management 2. Management of calendar, communications, and documentation 3. Preparation of reports and coordination of meetings At Garden Hotel Group, we are looking to hire an **Administrative Assistant** to join one of our hotels in Ibiza. Your **mission** will be to provide administrative and organizational support to the hotel management, facilitating daily operations, optimizing time usage, and ensuring appropriate internal and external coordination. What will be your **responsibilities?** * Manage and organize the manager's schedule (meetings, appointments, events). * Answer and screen phone calls, as well as manage emails. * Coordinate internal and external meetings (invitations, venues, documentation). * Prepare reports, presentations, and documentation required by management. * Track assigned tasks and pending items. * Manage correspondence and documentation. * Perform general administrative tasks (filing, document control, etc.). What are the **requirements** for this position? * Vocational training qualification (Intermediate or Advanced Level) in Administration, Tourism, or related field. * Prior experience in administrative roles or executive assistance is desirable. * Experience in the hospitality sector is highly valued. * Advanced proficiency in office software (especially Outlook, Excel, and PowerPoint). * Knowledge of hotel operations is desirable. * Languages: Intermediate-to-advanced level of English (knowledge of other languages is highly valued). * Organizational and time-management skills. * Attention to detail. Annual gross salary according to the Balearic Islands Hospitality Collective Agreement.