Job Summary: We are seeking an Administrative Assistant to provide administrative and organizational support to the management of a hotel in Ibiza, managing schedules and optimizing coordination. Key Responsibilities: 1. Administrative and organizational support to the hotel management. 2. Management of schedules, calls, emails, and meeting coordination. 3. Preparation of reports and documentation for management. At Garden Hotel Group, we are looking to hire an **Administrative Assistant** to join one of our hotels in Ibiza. Your **mission** will be to provide administrative and organizational support to the hotel management, facilitating daily operations, optimizing time usage, and ensuring appropriate internal and external coordination. **Responsibilities:** * Manage and organize the manager’s schedule (meetings, appointments, events). * Answer and screen phone calls, as well as manage email correspondence. * Coordinate internal and external meetings (invitations, venues, documentation). * Prepare reports, presentations, and documentation required by management. * Track assigned tasks and pending items. * Manage correspondence and documentation. * Perform general administrative tasks (filing, document control, etc.). * Vocational training qualification at intermediate or advanced level in Administration, Tourism, or related field. * Prior experience in administrative or executive assistant roles is desirable. * Experience in the hospitality industry is highly valued. * Advanced proficiency in office software (especially Outlook, Excel, and PowerPoint). * Knowledge of hotel operations is desirable. * Languages: Intermediate\-advanced English (additional languages are highly valued). * Organizational and time management skills. * Attention to detail.