Administrative Assistant – Purchasing Department

Description

Job Summary: As a Purchasing Assistant, you will support the buyer in daily operations, ensuring accurate management of data, suppliers, and commercial campaigns. Key Highlights: 1. You will be part of a leading company in the food industry 2. Stability and career projection with opportunities for growth and development 3. A positive, collaborative, and close-knit working environment Do you want to join a key team for the business and have a direct impact on managing the products reaching our stores? As a **Purchasing Assistant**, you will provide day-to-day support to the buyer, ensuring accurate management of data, suppliers, and commercial campaigns. Here’s what you’ll find: ✅ **Stability and career projection** – You’ll join a leading company in the food industry, with opportunities for professional growth and development. ✅ **Flexibility and work-life balance** – Flexible working hours, intensive Fridays, and two days of teleworking per week. **WHAT WE OFFER:** * **Positive working environment:** At Bon Preu, you’ll enjoy a collaborative and close-knit working environment. Someone is always ready to help\-you, supporting your personal and professional growth. You’ll work alongside committed colleagues, always willing to assist\-you and share successes. Together, you’ll grow and overcome any challenge! * **Professional and economic growth.** If you’re proactive, you’ll find opportunities here to evolve, specialize\-yourself, and take on new challenges. You won’t get stuck! * **At Bon Preu, you’ll find the stability you’re looking for!** You’ll receive an indefinite contract and a workplace where you can build a long-term career. * **Every day brings a new challenge.** You’ll work across areas ranging from mergers and acquisitions to compliance and data protection. * **Local sourcing and quality**: At Bon Preu, you’ll work with local products of exceptional quality. * **Sustainability:** You’ll contribute to environmental preservation by helping prevent food waste and reduce plastic packaging. Leave your mark on the region. **WHAT WE PROVIDE:** You’ll have access to two days of **teleworking** per week. **Flexible** working hours and intensive Fridays. ✅ We offer an indefinite contract from day one — **we believe in stability.** We value internal talent — **grow with us!** You’ll enjoy an **8% discount** on all purchases at any Group establishment. Access to the **Corporate Benefits Website** (discounts): e.g., hotels, restaurants, clothing stores, gyms, among others. 2% energy bill bonus. As an employee, each month you’ll receive a 30% discount on a feminine hygiene product of your choice. You’ll have access to **medical insurance** at competitive rates. **Christmas Bonus** of €50 on your customer card. **Bon Preu salary incentive.** **Office Location:** Les Masies de Voltregà (Osona)**.** **DO YOU WANT TO KNOW YOUR MISSION?** As a **Purchasing Assistant**, you’ll directly support the buyer in your category, ensuring smooth operational and administrative functioning on a daily basis. You’ll play a key role in efficiently, orderly, and strategically aligned category management, contributing to agile and well-informed decision-making. Your role will be fundamental in guaranteeing that all product information, pricing, and terms remain up to date; that campaigns are correctly deployed; and that relationships with suppliers and internal departments run smoothly. **1\. Administrative and operational support:** * You’ll manage documentation related to purchasing activities (contracts, agreements, product onboarding and offboarding). * You’ll keep internal systems updated (prices, codes, descriptions, formats, and commercial terms). * You’ll prepare reports and tracking dashboards for the buyer (sales, margins, volumes, and product turnover). * You’ll coordinate with other departments (logistics, marketing, quality, stores) to ensure correct implementation of changes and commercial actions. **2\. Monitoring and control** * You’ll track purchase orders and supplier delivery deadlines. * You’ll verify that agreed commercial terms (prices, discounts, rebates, promotions) are correctly applied. * You’ll identify deviations or incidents and escalate them to the buyer for resolution. * You’ll support incident management related to products, services, or invoicing. **3\. Support for campaigns and promotions** * You’ll prepare and validate necessary information for campaigns, promotional actions, and offers. * You’ll coordinate the introduction of new products and the discontinuation of obsolete or delisted items. * You’ll ensure promotions and special conditions are correctly loaded into systems and visible to stores. **4\. Supplier communication** * You’ll maintain contact with suppliers for routine administrative matters (documentation, confirmations, invoices). * You’ll support resolution of minor incidents, ensuring fluid and organized communication. * You’ll collaborate with the buyer to maintain a professional and efficient relationship with suppliers. **WHAT WILL MAKE YOU SUCCEED IN THIS ROLE?** * Intermediate or Higher Vocational Training in Administration, Logistics, Planning, Commercial Management, or related fields. * Prior experience in administrative tasks, purchasing, logistics, or supporting commercial teams is desirable. * Strong judgment and analytical skills to understand data, processes, and identify incidents. * Communication and negotiation skills, especially when interacting with suppliers and internal teams. * Organizational ability and attention to detail, rigorously managing information. Eagerness to learn, a proactive attitude, and orientation toward continuous improvement. Proficiency in office software (especially Microsoft Office suite). **Still not convinced?** *Forbes* recognizes **Bonpreu and Esclat** as one of the **100 best companies to work for across Spain.** **Wear your pride with us and join our team! Apply now!**