Administrative Assistant, Technical Office

Description

Job Summary: We are seeking an Administrative Assistant for the Technical Office to provide support in production, logistics, and document management, coordinating information across departments. Key Highlights: 1. Comprehensive support to key company departments 2. Document coordination among various departments 3. Work order management and tracking **Job Description** We seek to hire an Administrative Assistant for the Technical Office to support the company’s production, logistics, and document management areas. The selected candidate will be responsible for work order management and tracking, material documentation control, and administrative support in factory processes. We require an organized, solution-oriented individual capable of coordinating information across different departments. **Main Responsibilities** * Management and tracking of work orders. * Review and control of factory materials. * Verification, stamping, and archiving of delivery notes. * Updating internal control systems and databases. * Data entry and maintenance in ERP systems and management software. * Document coordination among the technical office, production, and warehouse. * Tracking of administrative incidents related to production and materials. * Stock control and support during inventory activities. * Preparation of reports and basic technical documentation. * Document archiving and organization. **Requirements** * Administrative, technical, or equivalent education. * Prior experience in administrative roles within industrial settings, technical offices, or production environments. * Proficiency in office software (Excel, Outlook, Word). * Experience with ERP systems and management software is desirable. * Strong organizational skills and attention to detail. * Ability to work collaboratively and manage multiple tasks simultaneously. **Preferred Qualifications** * Knowledge of industrial or manufacturing processes. * Basic ability to interpret technical documentation. * Experience in document control and procurement/materials management. * Experience in the PVC and aluminum window manufacturing and installation sector. * Familiarity with profiles, hardware, and production processes related to PVC and aluminum joinery. **Personal Competencies** * Organization and planning. * Proactivity. * Responsibility. * Communication skills. * Problem-solving ability. * Attention to detail. Salary: €18,000.00–€21,000.00 per year Benefits: * Offered language courses * Option for an indefinite-term contract Work Location: On-site employment