Job Summary: Provides operational support to the People department in the daily management of labor and administrative processes linked to the employee lifecycle, with a clear growth path. Key Highlights: 1. Operational support in the People department with potential for professional growth 2. End-to-end management of labor and administrative processes 3. Collaboration with a social organization focused on neurodiversity #### **Role Definition** The selected candidate will provide operational support to the People department in the daily management of labor and administrative processes related to the employee lifecycle: hiring, termination, employment contracts, contractual modifications, payroll incidents, employment documentation, occupational health and safety (OHS), and resolution of internal inquiries. This is a support role, but with a defined growth trajectory toward a more autonomous technical position within the HR labor area. #### **Your Responsibilities** * Personnel administration and employment contracting + Manage and prepare employment documentation related to onboarding, contractual modifications, extensions, terminations, working hour changes, annexes, and other documents associated with the employment relationship. + Manage affiliation and contribution files with Social Security. + Maintain up-to-date employment documentation for employees in internal management tools. + Verify that documentation is complete, properly archived, and available when needed. * Payroll and labor incidents + Support the monthly preparation of payroll variables: absences, medical leaves, working hour changes, allowances, vacations, time-related incidents, or other variables. + Review payroll drafts or information, identifying possible errors or inconsistencies before payroll closure. + Address initial employee inquiries regarding payroll, contracts, vacations, absences, or employment documentation, escalating as appropriate. * Labor relations and regulatory compliance + Support the application of collective bargaining agreements, internal labor criteria, and People department procedures. + Collaborate in preparing documentation related to leave requests, sabbaticals, reduced working hours, voluntary resignations, contract terminations, and other labor processes. + Support the collection of information for audits, inspections, mandatory records, or internal requirements. + Maintain a mindset of continuous learning regarding labor regulations, collective agreements, and internal application criteria. * Occupational Health and Safety (OHS) + Coordinate basic OHS documentation: platform registrations, medical examinations, mandatory training, delivery of preventive documentation, and tracking of certificates. + Support coordination with external prevention services. + Track expiration dates, records, and pending documentation. + Collaborate in organizing mandatory OHS-related training. * General support to the People department + Collaborate on administrative and support tasks for the department: archiving, reporting, database updates, document preparation, process tracking, and internal communication. + Provide ad-hoc support in recruitment, onboarding, training, equality, diversity, employee engagement, or internal communication, as required by departmental needs. + Contribute to improving and streamlining internal HR processes. * Other responsibilities + Preparation of contracts, annexes, and employment documentation. + Review of payroll variables. + Registration and tracking of absences, leave requests, and medical leaves. + Document archiving in Personio or other internal tools. + Resolution of straightforward labor-related inquiries. + Coordination of OHS documentation. + Registration of employees in platforms related to training, OHS, or internal management. + Tracking of contractual expiration dates or pending documentation. + Support in internal reporting for the People department. #### **Your Profile** ESSENTIAL * Degree in Labor Relations, Labor Sciences, Human Resources, Business Administration and Finance, or a related field. * **1–2 years** of experience in labor consultancy, advisory services, labor departments, or HR areas involving payroll, employment contracting, and personnel administration. * Basic knowledge of labor contracting, Social Security, payroll, and labor regulations. * Interest in developing a career in the HR labor area. * Proficiency in Excel and digital management tools. * Ability to handle confidential information and sensitive documentation. * Availability to work onsite in Sant Cugat, with a hybrid model allowing two days of remote work per week. * Fluent Catalan and Spanish. HIGHLY DESIRABLE * Prior experience in labor consultancy. * Familiarity with A3 innuva, Personio, or other labor and people management tools. * Basic knowledge of OHS. * Experience in social organizations, companies with diverse workforces, or environments particularly sensitive to inclusion. #### **Competencies** **Technical Competencies** * Basic knowledge of labor legislation. * Labor documentation management. * Personnel administration. * Initial interpretation of collective bargaining agreements. * Management of payroll variables. * Basic administrative OHS. * Excel and HR digital tools. **Soft Skills** * Rigor and attention to detail. * Discretion and confidentiality. * Organization and prioritization skills. * Clear, friendly, and accessible communication. * Orientation toward internal service. * Capacity for learning. * Responsibility and progressive autonomy. * Sensitivity toward diversity and neurodiversity. #### **Who We Are** Specialisterne is a **social organization**, founded in Denmark in 2004, with direct or indirect presence in 25 countries, dedicated to the labor inclusion of people with **autism** and other conditions falling under **neurodiversity**. Thus, we offer training and employment opportunities to people with autism, Asperger’s syndrome, and other neurodivergent conditions. To companies, we **provide talent and expertise** on how to include neurodiversity in their teams. Our goal is for neurodivergent individuals to grow professionally and leverage their abilities—often especially suited to specific tasks—and for companies to reap all the benefits of including these individuals while generating positive social impact. “Specialisterne” means “**the specialists**” in Danish, and is the name of the Danish foundation and the original concept developed by Thorkil Sonne. The Specialisterne brand belongs to the Specialisterne Foundation, which works to help create one million jobs for people with autism and similar diagnoses through social entrepreneurship, collaboration with the private and public sectors, and a global shift in mindset. The Specialisterne Foundation is affiliated with the United Nations. If you would like to learn more about us, please visit our website. #### **Why Us?** The mission of this role is to provide technical and administrative support to the People department, with particular focus on **labor relations, employment contracting, payroll, personnel administration, OHS, and labor compliance**, contributing to rigorous, organized, and person-centered management of Specialisterne’s employees. The role sits within the People department and must contribute to Specialisterne’s purpose, ensuring labor management aligned with values of inclusion, accessibility, quality, confidentiality, and respect for neurodiversity
David Muñoz
Indeed · HR
David Muñoz
Indeed · HR
