OFFICE MANAGER

Description

Position Summary: We are seeking an Office Manager to lead administrative, accounting, and HR management, ensuring the company’s internal operations run smoothly. Key Responsibilities: 1. Comprehensive and autonomous management of administrative, accounting, and HR areas. 2. Participation in the administrative management of European projects/grants. 3. Complete oversight of the business’s administrative operations. A technology company based in Donostia is looking to hire an Office Manager to assume full responsibility for the administrative, accounting, and HR functions, guaranteeing the organization’s smooth internal operations. **What will be your mission?** Ensure rigorous, efficient, and regulation-compliant administrative, accounting, and HR management, bringing order, control, and reliability to all internal company processes. **What will your day-to-day look like?** You will autonomously and comprehensively manage the following areas: **Accounting and Financial Management:** * Maintain full accounting records. * Record accounting entries and perform bank reconciliations. * Manage issued and received invoices. * Monitor receivables and payables. * Prepare monthly closings and performance tracking. * Prepare and file tax returns. * Monitor cash flow and financial forecasting. **HR Management:** * Prepare payroll. * Manage employment contracts (hiring, termination, and modifications). * Process social security registrations and fulfill statutory HR obligations. * Track vacations, leave requests, and HR documentation. * Ensure compliance with current labor legislation. **Administrative Management of European Projects/Grants:** * Prepare required administrative documentation. * Manage financial justification for projects. * Track allocable expenses. * Coordinate documentation for audit procedures. ️ **General Administrative Management:** * Maintain up-to-date document archives. * Manage suppliers and service contracts. * Supervise general expenses. * Serve as the main point of contact with public authorities. * Accounting, tax, and HR management are handled internally, giving you full visibility into the business’s administrative operations. **You’ll be a great fit for this role if you bring…** * A degree in Business Administration or a related field. * Solid experience in accounting and HR management. * Ability to work autonomously and assume direct responsibility. * Proficiency with ERP systems (experience with Odoo is a plus). * Experience managing payroll (experience with NominaSol is a plus). * Rigor, organizational skills, and attention to detail. * Ability to structure and streamline processes. * Fluent Basque language skills and advanced English proficiency.