Sales Administrator

Description

At Vicens Maquinària Agrícola SA, official John Deere dealer, we are seeking a Sales Administrator responsible for managing and coordinating all administrative procedures related to machinery sales. We are looking for an organized, methodical, and solution-oriented individual with a customer-oriented mindset, attention to detail, and eagerness to grow professionally. \- Collaborate with the sales team to process machinery orders. \- Ensure sales representatives provide all documentation required for the sales process, so that up-to-date documentation and information are available to carry out timely administrative procedures. \- Ensure all documentation for used machinery at the dealership is maintained—both current inventory and units entering the sales process. \- Receive and process all machinery sales files from the dealership. \- Update customer data. \- Prepare and submit documentation for vehicle registration. \- Process insurance applications and verify coverage. \- Maintain updated sales administration archives, records, and information. \- Handle complaints and incidents related to sales. \- Monitor outstanding payments and track financing arrangements. \- Coordinate with JD Financial for financing processing. \- Update data in ERP systems or Excel spreadsheets (customers, products, sales). \- Address administrative inquiries (order status, invoices, financing). \- Manage complaints and incidents related to sales administration. \- Maintain digital and physical archives of machinery documentation and files. * Minimum 3 years’ experience. \- Proven experience in administrative roles related to sales, invoicing, or document management. \- Proficiency in Microsoft Office, especially Excel. \- Ability to work effectively in a team and communicate clearly. \- Capability to manage documentation, files, and archives with rigor and precision. \- Strong organizational and work-planning skills. \- Ability to coordinate across departments (sales, administration, finance, and after-sales). \- Excellent verbal and written communication skills in Catalan and Spanish. \- Experience in the agricultural, automotive, industrial machinery, or dealership sectors is highly valued, as is familiarity with vehicle registration processes, financing procedures, and insurance handling. \- Basic knowledge of accounting and invoicing. \- Customer orientation and incident resolution capability. \- Ability to work under deadlines and manage multiple tasks simultaneously. * Catalan (spoken: Advanced, written: Native) * Spanish (spoken: Advanced, written: Advanced) * Permanent employment contract * Full-time position * Additional points of interest: \- Join a leading, stable, and continuously evolving company in the agricultural sector. \- A close-knit and collaborative work environment where people are essential to our success. \- Permanent full-time contract. \- Flexible administrative working hours.