Executive Assistant & Academic Coordinator

Description

Job Summary: We are seeking an Executive Assistant & Academic Support Coordinator to coordinate multiple tasks, provide operational and administrative support, and ensure a high-quality training experience. Key Highlights: 1. Innovative and impactful training project 2. Dynamic and collaborative professional environment 3. Opportunity for continuous learning and professional development **Description:** ---------------- **Would you like to be part of an innovative and impactful training project that contributes to the development of professionals and executives?** From **Mercaconsult**, an HR consultancy, we are recruiting an Executive Assistant & Academic Support Coordinator to join a renowned institution specialized in professional training and development. We seek an organized, solution-oriented, service-minded individual capable of coordinating multiple tasks and contributing to delivering an excellent experience for students, faculty, and collaborators. **What will be your mission?** Provide operational and administrative support to management and ensure the smooth daily operation of academic activities, facilitating coordination among students, faculty, and collaborators, and guaranteeing a high-quality training experience. **Main Responsibilities** **Administrative Management** * Email, documentation, and filing management. * Monitoring of enrollments and registrations. * Preparation of documentation, reports, and forms. * Updating and maintaining databases and records. * Management and organization of administrative information. **Operational Support and Academic Coordination** * Scheduling and calendar coordination. * Booking and managing spaces and classrooms. * Preparing materials for training sessions. * Attendance tracking and incident follow-up. * Supporting the organization of academic events and activities. * Logistics coordination with suppliers and collaborators. **Student and Faculty Support** * Resolving operational queries and incidents. * Communication and follow-up with students, instructors, and collaborators. * Coordination between students and mentors. * Supporting the admissions team during onboarding processes. * Ensuring a positive and professional experience for all participants. **What We Offer:** * Permanent contract * Initial part-time position with potential progression to full-time. * Annual gross salary of €22,500 * Joining an established and growing project. * Dynamic and collaborative professional environment. * Opportunity for continuous learning and professional development. If you are motivated to work in a dynamic, organized, and excellence-oriented environment, we would be delighted to meet you. **Requirements:** --------------- **What Are We Looking For?** **Education & Experience** * Minimum 1 year of experience in administrative, coordination, or customer service roles. * Prior experience in training centers, business schools, or professional services environments will be valued. **Competencies** * Strong planning and organizational skills. * Excellent oral and written communication skills. * Responsibility and quality orientation. * Proactivity and initiative. * Customer- and service-oriented mindset. * Flexibility and adaptability. * Ability to manage multiple tasks simultaneously. **Requirements** * Proficiency in Spanish and Catalan. * Good command of English. * Strong writing and written communication skills. * Fluent use of digital tools and management platforms.