Administrative Assistant - Vigo

Description

Job Summary: We are seeking an Administrative Assistant to support financial and logistical management, with a focus on user service and operational coordination. Key Highlights: 1. Support in financial and logistical management of the reception program. 2. Reception management, mail handling, and logistical coordination. 3. User and official agency assistance and follow-up. Country Spain Province Vigo \- Pontevedra Application Deadline 16/02/2026 Category Administration and Finance Job Type Targeted at persons with disabilities **Create alert** **NGO Information** Rescate Internacional **Rating** (4 ratings) **info** Response rate: 49.43% **info** **Objective** ------------ **ADMINISTRATIVE ASSISTANT, FULL-TIME, INDEFINITE CONTRACT, VIGO HEADQUARTERS, PONTEVEDRA, WITH POSSIBLE TRAVEL TO OTHER GALICIAN CENTERS.** **Administrative Management Assistant to support financial and logistical management of the reception program.** Under the hierarchy and supervision of the Galicia Administration Coordinator: * In-person and telephone reception management. * Sending and receiving of mail. * Logistical coordination. * Telephone and in-person assistance to users of programs and projects. * Telephone and in-person assistance, referral of unsolicited requests. * Assistance, referral, and follow-up of contacts from official agencies (inspectors, auditors, funders). * Monitoring and follow-up of incidents and coordination with services for resolution. * Support in other administrative and management (non-financial) tasks: telephone assistance, supplier relations (orders, cash payments, generating payment files, etc.), online registrations, and other administrative procedures. * Support in managing the organization’s economic aid processes. * Archive maintenance. **Profile:** * Vocational training and/or degree in administration. * Accounting knowledge. * Advanced Excel skills. * Advanced computer skills (Office suite). * Experience working in interdisciplinary teams. * Valid driver’s license. To be considered: * Experience in social organizations. * Experience working with groups at risk of social exclusion. * High level of English. **Competencies:** Initiative and autonomy, Learning ability, Optimism and enthusiasm, Organization and planning, Technical and personal reliability, Interpersonal communication, Teamwork, Diplomacy and professionalism **Level:** Employee **Contract Type:** Intensive schedule **Duration:** Indefinite **Salary:** Between 18\.001 and 24\.000 € gross/year **Minimum Education:** Intermediate Vocational Training **Minimum Experience:** At least 1 year **Start Date:** 15/01/2026 **Number of Vacancies:** 1