Administrative Assistant M/F

Description

**General information** ----------------------- ### **Legal entity** GEODIS is a leading global logistics provider acknowledged for its expertise across all aspects of the supply chain. As a growth partner to its clients, GEODIS specializes in five lines of business: Supply Chain Optimization, Global Freight Forwarding, Global Contract Logistics, Distribution \& Express, and European Road Network. With a global network spanning nearly 166 countries and more than 49, 720 employees, GEODIS is ranked no. 6 in its sector across the world. In 2024, GEODIS generated €11\.3 billion in revenue. GEODIS is a company owned by SNCF Group. This position is also open to anyone recognized as a disabled worker. ### **Reference** 2026\-17876 ### **Line Of Business** FREIGHT MANAGEMENT **Position description** ------------------------ ### **Type of assignment** Full\-time Temporary ### **Contract duration** 12\-15 months ### **Function** Support function \- General Management ### **Job title** Administrative Assistant M/F ### **Job description** The Site Administrative Employee is responsible for all administrative tasks within the site. Key responsibilities: Assist the Site Director in the administrative management of the site, in close collaboration with HR, IT, and Accounting departments. Manage and oversee administrative tasks with customers and suppliers (calls, scheduling meetings, purchase orders, invoices, payment reminders, etc.). Support HR operations (reporting workplace accidents, tracking medical examinations, temporary contracts, etc.). ### **Applicant's profile** Site administrative management and its activities Assist the site manager in managing non-production suppliers, approving invoices from non-subcontracted suppliers under the site manager’s responsibility Ensure administrative follow-up of damages (vehicles and goods): data collection, preparation of reports for insurance companies, and case resolution tracking Under the site manager’s responsibility, ensure general periodic inspections and monitoring of works at sites Manage issuance of planning permits, fuel cards, highway toll cards, mobile and landline telephony (in some sites, this task may be delegated to the production controller) Maintain contact with the IT department to manage IT assets Manage site and customer security protocols Assist the Site Manager in the site’s administrative management, working closely with HR, IT, and Accounting Manage and supervise administrative tasks with customers and suppliers (calls, meetings, orders, invoices, reminders, etc.) Assist in HR management (reporting workplace accidents, tracking medical examinations, temporary contracts, etc.) Organize travel and prepare expense requests HR management Support HR operations (reporting workplace accidents, tracking medical examinations, temporary contracts, etc.) Ensure liaison between site personnel and HR management regarding employment contracts and benefits systems Introduce the social policy to non-executive new hires (health insurance, employee savings plans, benefits system) Perform other assigned tasks Close Requirements ### **Working time (%)** 100 **Position location** --------------------- ### **Position place** Europe, Spain, Catalonia, Tarragona ### **Location** Tarragona Port **Candidate criteria** ---------------------- ### **Minimum level of education required** BACHELOR'S DEGREE ### **Years of experience in similar position** Junior (1 to 5 years of experience)