Events Coordinator

Description

**About IESE Business School** ------------------------------ IESE Business School is the graduate business school of the University of Navarra. With campuses in Barcelona, Madrid, Munich, New York, and São Paulo, we develop leaders who aspire to make a positive and lasting impact on people, organizations, and society. We are seeking an **Events Coordinator** to contribute to the planning and execution of academic, corporate, and institutional events, ensuring an excellent experience for participants, speakers, and internal teams. **Position Mission** --------------------- To coordinate the end-to-end organization of assigned events, ensuring achievement of objectives, adherence to deadlines, quality standards, and budget, while facilitating smooth communication among internal departments and external suppliers. **Key Responsibilities** --------------------------------- * Plan, coordinate, and execute in-person, virtual, and hybrid events. * Gather internal client requirements and translate them into operational plans. * Develop timelines, agendas, and work plans for each event. * Coordinate venues, catering, audiovisual equipment, materials, transportation, accommodation, and other logistical services. * Manage relationships with external suppliers, request proposals, and monitor contracted services. * Coordinate registrations, accreditations, and communications with participants and speakers. * Oversee event setup, execution, and breakdown. * Serve as the primary point of contact during events and resolve incidents promptly. * Monitor budgets, invoices, and related administrative processes. * Collaborate with various IESE departments to ensure a consistent, high-quality experience. * Collect feedback and prepare follow-up and evaluation reports. * Propose improvements to event processes, tools, and formats. **Profile We Seek** ----------------------- * University degree in Tourism, Event Management, Communication, Public Relations, Protocol, Business Administration, or a related field. * Prior experience in organizing and coordinating events. * Advanced proficiency in both Spanish and English, spoken and written. * Strong command of Microsoft Office and ease working with digital management and communication tools. * Availability to work outside regular hours as required by event needs. **Competencies** ---------------- * Exceptional organizational, planning, and detail-oriented skills. * Service orientation and focus on participant experience. * Ability to manage multiple activities simultaneously and meet tight deadlines. * Clear communication and ability to interact effectively with diverse stakeholders. * Initiative, autonomy, and problem-solving capability. * Flexibility and adaptability to change or unforeseen circumstances. * Teamwork and cross-functional collaboration skills. * Discretion, professionalism, and commitment to excellence. **Preferred Qualifications** --------------- * Experience in business schools, universities, consulting firms, hospitality, or international environments. * Knowledge of institutional protocol. * Experience organizing high-level corporate or academic events. * Familiarity with event management, registration, or CRM tools. * Proficiency in additional languages. **What We Offer?** ------------------- * Join a globally recognized, prestigious academic institution. * A dynamic, collaborative, and excellence-driven work environment. * Interaction with professionals, faculty, and participants from around the world. * Opportunities for learning and professional development. * Involvement in projects and events with significant institutional impact. At IESE, we promote equal opportunity and value diversity of experience and perspective. All applications will be considered based on merit, capability, and suitability for the role.