ADMINISTRATIVE ASSISTANT

Description

Can you imagine your professional career being part of social change and transformation? WE ARE LOOKING FOR YOUR TALENT! At ONCE, we are seeking an Administrative Assistant for a temporary position within our General Resources and Sustainability Directorate, located in Madrid. WHAT WILL YOU DO ON A DAILY BASIS? * Manage calendars, organize meetings and events. * Draft internal and external communications. * Support employees, executives, department and unit heads, suppliers, and external organizations. * Organize and digitally archive the Directorate's documentation. * Manage and organize the Directorate's email inbox. * Prepare reports; assist in drafting the annual budget, as well as processing budget reservations and allocations. * Carry out other duties inherent to the role. WHAT DO WE NEED FROM YOU? (Requirements) * Minimum qualification: Higher Vocational Training Degree related to administrative or secretarial functions. * Telephone support for internal and external clients to resolve inquiries and incidents. * Experience in administrative functions. * Availability to work split shifts. * Proficiency in Microsoft Office applications, especially Word, Excel, and Outlook. * Experience and knowledge in using SAP applications (user level). WHAT ELSE DO WE VALUE? (Desirable requirements) * People-oriented mindset. We love teamwork and have a strong service vocation! * Experience in dynamic and multidisciplinary environments. * Minimum two years’ experience will be valued. WHAT DO WE OFFER YOU? * Temporary contract. * Full-time schedule of 36 hours/week — goodbye to 40 hours/week! \- Competitive salary of \+18\.000 euros gross/year; after two years, promotion to senior level with a salary of \+/\- 24\.000 euros gross/year. * 24 working days of vacation \+ 6 personal days for private use. * Annual individual training allowances — we want you to keep growing! * ONCE Card: Exclusive discounts offered. * Financial assistance for childbirth or adoption. * Opportunities for anyone to participate in volunteering activities and contribute to community well-being. * ONCEInnova: We have an innovation and entrepreneurship unit where any employee can propose and participate in intrapreneurship and innovation projects at ONCE. You’ll have the chance to join a solidarity-based, socially committed organization — BY PEOPLE AND FOR PEOPLE — fully aware of its societal responsibility, which will support you throughout your onboarding process and offer opportunities for professional growth. The choice is yours — decide how far you want to go!