Fleet & Admin Manager

Description

Summary: The Fleet & Admin Manager will optimize fleet management, fines, accidents, and administrative processes globally, leading a team and collaborating internationally. Highlights: 1. Coordinate and optimize fleet management, fines, and accident processes 2. Lead global process improvement initiatives in fleet and administrative areas 3. Manage and support a team, coordinating priorities and day-to-day needs The Operations team is looking for a new **Fleet \& Admin Manager** to join us at our HQ in Barcelona. This person will be responsible for coordinating and optimizing key processes related to fleet management, fines, accidents, and operational reporting, ensuring a global, structured, and efficient approach to the administrative processes within the area. We are looking for someone highly organized, hands\-on, analytical, and experienced in team management, who enjoys working in dynamic environments and collaborating with multiple stakeholders across countries. **What will you do?** --------------------- * Manage and keep the **fleet dashboard** updated, ensuring data accuracy and reliability. * Track operational **KPIs**, analyze deviations, and propose process improvements. * Lead management processes in the **ERP**, ensuring proper use and smooth execution. * Act as a support/helpdesk point of contact for **Fleet Managers** regarding queries, incidents, and administrative processes. * Prepare monthly monitoring reports and operational analysis. * Monitor supplier invoices, documentation, and related reports. * Define sales prices for **total loss vehicles** related to accident cases. * Manage and support the team, coordinating priorities, workload, and day\-to\-day needs. * Own the **fines process**, including tracking, control, audits, and continuous improvement. * Own the **accidents process**, ensuring efficient and well\-structured case management. * Lead global process improvement initiatives in **fines, accidents, and fleet management**. * Collaborate with local and international teams to standardize processes and ensure proper implementation. **What are we looking for?** ---------------------------- * Previous experience in **operations, administration, fleet management, operational back office, or similar roles**. * Previous team management experience is a must. * Intermediate level Excel skills: confident working with formulas, connecting data between files, and using pivot tables. * Strong analytical skills and KPI\-oriented mindset. * Experience working with ERP systems or internal management tools. * **C1 or Native Spanish and B2\-C1 English are required**, as the role will collaborate with local and international teams and lead global process improvement initiatives. * Highly organized, detail\-oriented, and problem\-solving mindset. * Ability to manage multiple priorities in a dynamic environment. * Hands\-on profile, with strong judgment, autonomy, and the ability to identify improvement opportunities. * Experience in international environments or companies with operations across different countries will be a plus. **Why Cooltra?** ---------------- * **Attractive working environment:** be part of a multicultural , open and international organization that values diversity and collaboration. * **Hybrid working model:** 3 days at the office, with amazing views of the beach , and 2 days working from home . * **Flexible remuneration:** through Cobee, we adapt your compensation to your personal needs so you can better manage your finances. * **Payroll advance:** with Payflow, you will have access to your salary whenever you need it. * **Exclusive discounts:** get a 50% discount on all Cooltra services . * **Personal and professional growth:** access training and development opportunities to boost your career and skills. * **Health benefits:** health insurance at a promotional price through Cigna. * **Permanent contract.**