Administrative Assistant (HR)

Description

Country Spain Province Madrid Application Deadline 09/16/2026 Category Administration and Finance, HR / People Management **Information about the NGO** InteRed **Rating** (0 ratings) **info** Response rate: 80.28% **info** **Objective** ------------ Reporting to the Coordination of the People Management and Development Area and collaborating with other organizational departments, the selected candidate will provide administrative support in managing HR department processes. JOB OBJECTIVES: Provide administrative support to the People Management Area by assisting in organizing, managing, and monitoring personnel administration, training, recruitment and development processes, ensuring proper document organization and correct functioning of internal procedures. MAIN RESPONSIBILITIES: Manage and keep personnel documentation and departmental files up to date. Support administrative processes related to hiring, onboarding, offboarding, and personnel modifications. Manage administrative documentation related to Occupational Risk Prevention (ORP). Assist in the administrative management of training activities (announcements, registrations, attendance tracking, documentation, and certificates) and manage documentation for FUNDAE subsidy eligibility. Manage databases and update personnel information in HR applications. Prepare reports, lists, and other administrative documentation for the area. Manage physical and digital archives, ensuring information confidentiality. Collaborate in continuous improvement of the area’s administrative procedures. Perform any other administrative tasks inherent to the position as assigned. EMPLOYMENT CONDITIONS: Contract: Temporary contract for replacement purposes. Working hours: Part-time (19 hours/week), 50% on-site and 50% remote work. Workplace: Madrid headquarters or cities where InteRed has delegations in Spain. Compensation: G3 Collective Agreement for Social Action and Intervention (€8,592.06 gross annual). Expected start date: September 1, 2026 **Profile:** REQUIRED PROFILE: Essential requirements: Intermediate or Advanced Vocational Training in Administration and Management, Human Resources, or related field. Minimum 1 year of experience in administrative roles, preferably within HR departments. Proficiency in Microsoft Office, especially Excel, Word, and Outlook. Strong organizational and planning skills. Attention to detail and rigor in handling documentation. Communication and teamwork skills. Ability to handle confidential information discreetly. Service orientation and problem-solving ability. Desirable qualifications: Additional training in Human Resources. Basic knowledge of labor legislation. Experience with personnel management or payroll software. Familiarity with training platforms and document management systems. English proficiency or other foreign language skills. **Competencies:** Initiative and autonomy, Learning capacity, Optimism and enthusiasm, Ability to lead initiatives, Organization and planning, Technical and personal reliability, Teamwork, Diplomacy and professionalism, Negotiation skills **Level:** Employee **Contract type:** Part-time **Duration:** Not specified **Salary:** Between €12,000 and €18,000 gross/year **Minimum education:** High school diploma **Minimum experience:** At least 1 year **Start date:** 08/17/2026 **Number of vacancies:** 1