Purchasing Supervisor

Description

**Company Description** **Fairmont La Hacienda** offers guests one of the most exclusive resorts in southern Spain. Located on the coast of **San Roque**, in a unique and privileged setting near **Sotogrande**, it features a luxurious **5-star hotel** and branded residences renowned for their stunning sea views. Guests of Fairmont La Hacienda can enjoy an exceptional luxury experience with access to swimming pools, spa facilities, fitness centers, a grand event hall, and versatile spaces for meetings and celebrations. Surrounded by two of the most prestigious golf courses in southern Europe, the hotel provides an exclusive retreat for golf enthusiasts, beach lovers, and travelers seeking a distinguished experience. About Fairmont Hotels \& Resorts Join a dynamic team and become part of a network of **90 spectacular properties**, with **34 more under development**, spanning **30 countries worldwide**: from the beaches of Hawaii and the pristine natural parks of Canada, to the heart of London and the deserts of the United Arab Emirates. Seize the opportunity to become a **Heartist®**, letting your heart guide you in a world where life beats more intensely. **Job Description** **Key Responsibilities** * Adhere to established policies and procedures in the procurement process. * Support and promote cost-control objectives and maintain records for audits. * Issue purchase orders. * Obtain necessary approvals for purchase orders. * Place daily orders for items on the purchasing list. * Send daily orders to the Goods Receiving Manager. * Ensure locally nominated supplier information is up to date. * Maintain relationships with hotel suppliers and report on their performance. * Guarantee that purchase orders have appropriate approvals prior to order placement. * Follow up with suppliers on pending items and inform the kitchen of their status. * Prepare a report on outstanding purchase orders and submit it to the Procurement Manager at the end of each month. * File and fax purchase orders. * Maintain an appropriate filing system for all quotations. * Serve as the primary point of contact and communication between the procurement department and the main kitchen. * Follow up with suppliers to ensure timely deliveries. * Manage incoming and outgoing telephone calls. * Handle daily correspondence via fax and email. * Coordinate with the Goods Receiving Manager to ensure delivery accuracy. * Prepare statistical reports, quotation comparisons, and other documents required by the Procurement Manager. * Assist the Procurement Manager in negotiations. * In the absence of the Procurement Manager, issue purchase orders and ensure timely delivery of supplies and equipment. * Assist in conducting quarterly, semi-annual, and annual inventories of operational equipment. * Perform any other reasonable tasks assigned by the Procurement Manager. **Additional Responsibilities** * Report to work punctually, wearing the correct uniform and proper identification. * Maintain a high standard of personal appearance and hygiene, complying with the hotel’s and department’s presentation standards. * Always provide friendly, courteous, and professional service. * Maintain positive working relationships with colleagues and all departments. * Read and understand the hotel’s Ambassador Handbook and comply with hotel rules and regulations, especially those related to fire safety, hygiene, health, and safety. * Comply with applicable local legislation. * Adapt to departmental changes as required by hotel needs. * Demonstrate flexibility and assume other reasonable duties and responsibilities within your capabilities, including temporary reassignment to other departments or areas if necessary to meet business demands and guest needs. * Attend training sessions and meetings when required. **Additional Information** **Our Values** **Respect** We value the needs, ideas, and individuality of others. We treat all people fairly, considerately, and with dignity. **Sense of Belonging** We celebrate our differences. We support one another and always work united as one team. **Integrity** We build trust-based relationships through mutual respect, honesty, and authenticity. **Empowerment** We have the ability to take initiative and anticipate needs to create unforgettable moments and experiences. **Excellence** We foster authentic connections and value every opportunity to make those around us feel special. **Diversity and Inclusion** Committed to creating an inclusive environment where diverse talent can thrive, we welcome candidates from all backgrounds, experiences, and perspectives to join our team.