BACK OFFICE

Description

Job Summary: Back office support in the Procurement Department of a multinational automotive company, ensuring efficiency and accuracy in document management, supplier coordination, and system administration. Key Highlights: 1. Experience in the automotive sector and international procurement 2. Proficiency in multiple European languages 3. Collaboration in continuous process improvement The Back Office position in the Procurement Department of our multinational automotive company aims primarily to support the department's daily operations. The ideal candidate must ensure efficiency and accuracy in document management, supplier coordination, and information system administration, guaranteeing compliance with internal procedures and international regulations. 1\. Document Management: • Receipt, review, and archiving of procurement-related documents, including purchase orders, invoices, and contracts. • Maintenance of accurate and organized records in the document management system. • Preparation and updating of procurement reports for senior management. 2\. Administrative Support: • Handling documentation claims • Sending and tracking documentation 3\. Supplier Relations: • Coordination with suppliers for monitoring purchase orders and delivery of goods and documentation across Europe • Resolution of incidents and claims with suppliers. • Maintenance of an up-to-date supplier and contract database. 4\. System Management: • Use of ERP (Enterprise Resource Planning) systems for procurement management. • Updating and maintaining product and supplier information in the system. • Generation of reports and data analysis for decision-making. 5\. Logistics Support: • Retrieval and generation of export documentation 6\. Compliance and Regulations: • Ensuring all procurement activities comply with internal policies and applicable legal regulations. • Supporting internal and external audits by providing required documentation. 7\. Continuous Improvement: • Participation in initiatives to improve processes and operational efficiency within the procurement department. • Proposal of innovative solutions to optimize procurement management and reduce costs. * Experience: 1 year. • Minimum 1 year of experience in a similar role, preferably within an automotive company; advantageous • Experience in international procurement and supplier relationship management. * Bachelor's Degree * English (Advanced spoken, Advanced written) * French (Advanced spoken, Advanced written) * Catalan (Advanced spoken, Advanced written) * Spanish (Advanced spoken, Advanced written) * German (Advanced spoken, Advanced written) * Competencies / Knowledge: • ERP system proficiency. • Excellent communication and negotiation skills. • Ability to work independently and as part of a team. • Attention to detail and organizational skills. • Advanced English level (other European languages are a plus). * Own vehicle availability * Willingness to travel * Driving license: B * Permanent employment contract * Full-time position * Gross monthly salary from '2000' to '2100' * Additional relevant information: Personal Competencies: • Proactivity and problem-solving ability. • Adaptability and flexibility to work in a dynamic, multicultural environment. • Results-oriented mindset and commitment to quality. • Advanced Excel proficiency • Willingness to travel