Executive Secretary

Description

Job Summary: You will work directly with the Communications Department, Sanitas Foundation, Brand, and Sponsorships, ensuring confidentiality and fostering internal and external cooperation. Key Responsibilities: 1. Manage calendars, travel, meetings, and events for senior management. 2. Perform administrative and support functions for the executive team. 3. Direct collaboration with the Communications and Brand Department. **How Can You Contribute and Add Value?** You will collaborate directly with the Communications Department, Sanitas Foundation, Brand, and Sponsorships to facilitate their daily operations, ensuring information confidentiality while promoting cooperation and high-quality internal and external relationships. **Interested in Learning More?... Keep Reading** **Your Day-to-Day Responsibilities...** * Receive, open, sort, and distribute incoming mail (e\-mails and physical correspondence), including confidential items. * Answer and screen phone calls. * Receive and assist visitors to the General Management Office, resolving issues within your scope of responsibility. * Manage calendars: contact databases, visits, meetings, events, etc. * Organize travel arrangements: tickets, hotels, visas, etc. * Organize meetings and events: scheduling, invitations, support materials, catering. * Process expense reports. * Prepare and organize various documents: presentations, reports, press releases, meeting minutes, etc. * Coordinate internal matters for senior management. * Perform administrative and support tasks for other members of the executive team. * Process necessary purchases for the efficient operation of senior management; verify received invoices. * Coordinate with other executive and departmental secretaries on joint events and communications. **What Would Help You Succeed?** * Higher education or vocational training (FP). * Experience as an Executive Secretary. * Fluent spoken English proficiency. * Ability to contribute to area-specific projects beyond purely administrative duties. * Proactivity and foresight. **What Do We Offer?** Hybrid remote work model. Social benefits: health insurance, life insurance, funeral insurance, and meal card. Flexible working hours, free shuttle bus service, free office parking, summer reduced working hours, and much more.