ADMINISTRATIVE ASSISTANT

Description

We are seeking an Administrative Assistant for an indefinite vacancy at FUNDACIÓN ONCE DEL PERRO GUÍA. WHAT WILL YOU DO ON A DAILY BASIS? Within the corresponding department, supporting its manager and the entire team, you will carry out daily tasks such as registering, organizing, and archiving correspondence, budgets, invoices, payment receipts, etc. You will process orders and monitor their status; participate in supplier control processes and inventory management; and support department/work center members in tasks and projects by preparing reports, presentations, and document summaries. You will collaborate on stock control, warehouse orders, incoming and outgoing goods, and distribution of stock among various work areas. You must maintain contact with suppliers, volunteers, partner companies, and external stakeholders regarding procurement, visits, donations, etc. You will perform these tasks using SAP and Office 365 (Teams, OneDrive, Outlook, etc.). WHAT DO WE REQUIRE FROM YOU? (Requirements) * Vocational training at intermediate or advanced level in Administration and Management, Finance, Executive Assistance, or similar fields. * Experience in administrative functions related to accounting/commercial/warehouse/secretarial duties. * Skills in digitization and document management. * Proficiency in Microsoft Office applications, especially Word, Excel, Outlook, PowerPoint, SharePoint, and Teams. * Knowledge of SAP (financial and warehouse modules) and SAGE. * English language proficiency at B2 level. WHAT ELSE DO WE VALUE? (Desirable qualifications) Our mission centers on people—though our primary focus remains guide dogs—so performing your tasks effectively contributes directly to improving service quality for beneficiaries. Therefore, we require from our collaborators: responsibility, commitment, discretion, orderliness, ability to work in a team, courteous conduct, and a service-oriented vocation. We are undergoing a phase of change and growth; thus, eagerness to learn and adaptability will be essential to progress together. WHAT DO WE OFFER YOU? * Indefinite relief contract due to partial retirement, full-time position. * Full-time, continuous morning shift of 37.5 hours/week—farewell to the standard 40-hour workweek! Weekends off. * Approximate annual gross salary of EUR 24,000. Forget about preparing lunch! You may enjoy daily, complimentary meals at the center. Finding parking will no longer be an issue at work. * 24 working days of vacation + 4 personal leave days. * ONCE card offering exclusive discounts. You have the opportunity to join a solidarity-driven, socially committed organization—FOR PEOPLE AND BY PEOPLE—aware of its social responsibilities and deeply devoted to the most loyal and grateful beings: guide dogs.