CAE Administrative Assistant

Description

Job Summary: We are seeking an organized and detail-oriented administrative assistant to support the Energy Savings Certificate (CAE) area within our Certification Division. Key Responsibilities: 1. CAE file management and documentary verification. 2. Regulatory updates and communication with clients and collaborators. 3. Professional development, positive work environment, and culture of open communication. **Are you looking for a stable position where you can add value through administrative management in the energy sector?** At **OCA Global**, we aim to hire an organized and detail-oriented individual to provide administrative support in the **Energy Savings Certificates (CAE)** area, within our **Certification Division**, located at our offices in **Sant Cugat del Vallès**. **What will be your mission?** **CAE File Management:** You will collect, review, and register the technical and administrative documentation required for processing Energy Savings Certificates. **Document Control and Verification:** You will verify data consistency, invoices, certificates, and supporting energy savings reports, ensuring each file complies with current regulatory requirements. **Project Tracking and Traceability:** You will monitor the status of each CAE file, maintain an up-to-date database, and ensure deadlines are met accurately. **Client and Collaborator Communication:** You will respond to inquiries, request additional documentation, and coordinate with technical and commercial teams to facilitate end-to-end project management. **Support in General Administrative Management:** You will assist in preparing reports, monitoring project billing, and archiving documentation, contributing to traceability and order across all processes. **Regulatory Updates:** You will stay informed about legislative or technical changes related to the CAE system, helping adapt internal procedures when necessary. **What would we like to see in your profile?** **Administrative experience in the energy or technical sector:** Prior experience in document processing, certification, grants, or project management related to energy or sustainability is highly valued. **Proficiency in office tools:** You are comfortable using Excel, Outlook, and document management platforms, and feel confident working with databases and institutional portals. ️ **Communication skills:** You will interact directly with clients, collaborating entities, and internal teams; we seek a clear, empathetic, and solution-oriented individual. **Organization and attention to detail:** Each file requires precision and method. You enjoy working in an orderly manner and ensuring everything fits perfectly. **Proactive and learning-oriented attitude:** The CAE system is continuously evolving, so we seek someone curious, initiative-driven, and eager to keep learning. **Why join our project?** **Professional development:** You will learn continuously and have opportunities to grow. **Positive work environment:** You will work alongside committed individuals in a close-knit, collaborative culture. **Stable schedule:** Monday to Thursday, 8:30 AM–6:00 PM; Friday until 3:00 PM. Intensive schedule in July and August, and on eves. Christmas Eve and New Year’s Eve—off! **Flexible compensation:** Health insurance, meal card, transportation allowance, childcare support, and training. **OCA Benefits:** Access exclusive discounts on travel, fashion, and more. ️ **Culture of open communication:** We encourage feedback via Happyforce and value your voice. **OCA Campus:** Continuous training at your fingertips. \#LI\-JM1