ADMINISTRATIVE ASSISTANT / RECEPTIONIST

Description

Position Summary: We are seeking an Administrative Assistant / Receptionist for a prestigious Medical-Scientific Association in Madrid, ensuring excellent telephone and in-person service to members and supporting administrative tasks. Key Highlights: 1. Key role in member service and administrative support 2. Integration into the administrative team of a Scientific Association 3. Experience in professional associations, training, and/or events is valued At **Jobs by Adlanter**, to strengthen customer service and the administrative team of a prestigious Medical-Scientific Association located in central Madrid, we are selecting an: **ADMINISTRATIVE ASSISTANT / RECEPTIONIST** Reporting to the department head and working closely with the rest of the team, the selected candidate will ensure excellent telephone and in-person service to the Association’s members. Key responsibilities include: * Answering incoming calls. * Managing mail and courier services. * Responding to members via any available communication channel. * Preparing and managing institutional documentation and contracts (digital and physical tracking). * Managing meeting room reservations and catering arrangements. * Coordinating with suppliers. * Updating and maintaining the database. * Supporting the Head of Administration. * Managing document archives. We seek a professional with university education relevant to the position, at least 5 years’ experience in administrative and/or reception roles, and advanced proficiency in Microsoft Office and Outlook Express. A good level of English (B2\) is considered a strong asset. Standard working hours: Monday to Thursday, 9:00 a.m. to 6:00 p.m.; Friday, 9:00 a.m. to 3:00 p.m. * University degree relevant to the position. * Experience in telephone and in-person customer service. * Intermediate/advanced knowledge of Microsoft Office and Outlook Express. * Preferably with good English skills. We will highly value at least 5 years’ experience in similar roles, ideally (but not exclusively) gained in **professional associations, training companies, and/or event organizations**, as well as intermediate-level English.