Administrative Assistant

Description

Job Summary: We are seeking an organized and solution-oriented administrative assistant for a maternity leave replacement, to join a dynamic team. Key Points: 1. Maternity leave replacement with immediate start 2. Stability during the replacement period and collaborative work environment 3. Proactivity, good communication skills, and efficiency are valued We are looking for an administrative assistant to cover a **maternity leave replacement**, with immediate start. We seek an organized, solution-oriented individual eager to integrate into a dynamic team. This position offers stability throughout the entire replacement period and a collaborative working environment. **Working Hours** * Monday to Thursday: 8:00–17:30 * Friday: Reduced hours until 14:00 **Contract** * **Temporary, subsequently converted to maternity leave replacement.** **Mandatory Requirements** * Proficiency in **Business Central** * Fluent use of Microsoft Office. * Prior experience in similar administrative roles **Preferred Qualifications** * Experience in document management, invoicing, or customer service. * Strong organizational and autonomous working abilities. * Proactivity and good communication skills. * Dynamism, efficiency, and responsiveness **Responsibilities and Duties** * Data entry into the Deferred program (hours, workdays, projects, remuneration). * Coordination with HR regarding employee onboarding and offboarding, contracts. * Management of CVs received by the Unit. * Registration of orders, delivery notes, and invoices; cost control. * Issuing invoices, monitoring certifications, managing pending invoicing, and collections. * Managing contracted portfolio. * Managing client portals and administrative documentation (permits, certifications, accreditations). * Monthly tracking of project allocations (vehicles, mobile phones, Solred cards). * Sourcing production resources (machinery, site cabins, etc.). * Managing current account, cash handling, and forwarding documents to the Administration and Finance Department. * Monthly machinery tracking and allocation. * Physical document management. * Telephone support and office supply ordering. * Travel organization and booking (airline, hotel, train). * Fleet vehicle management. Compensation according to experience and merit Education: * Medium-Level Vocational Training (FP Grado Medio) (Desirable) Experience: * Administrative experience: 1 year (Mandatory) Work Location: On-site employment