Administrative Assistant - Vigo

Description

Job Summary: We are seeking an Administrative Assistant to provide support in financial and logistics management, assist users and suppliers, and coordinate services in Vigo. Key Highlights: 1. Key support in financial and logistics management 2. Reception management and logistics coordination 3. User and official agency assistance Country Spain Province Vigo \- Pontevedra Application Deadline 30/12/2025 Category Administration and Finance Job Type Targeted at persons with disabilities **Create alert** **NGO Information** Rescate Internacional **Rating** (4 ratings) **info** Response rate: 49.57% **info** **Objective** ------------ **ADMINISTRATIVE ASSISTANT, FULL-TIME, INDEFINITE CONTRACT, BASED IN VIGO, PONTEVEDRA, WITH POSSIBLE TRAVEL TO OTHER CENTERS IN GALICIA.** **Administrative support assistant for financial and logistics management of the reception program.** Under the hierarchy and supervision of the Galicia Administration Coordinator: * Management of in-person and telephone reception. * Dispatch and receipt of courier services. * Logistics coordination. * In-person and telephone assistance to users of programs and projects. * In-person and telephone assistance, referral of unsolicited requests. * Assistance, referral, and follow-up of contacts from official agencies (inspectors, auditors, funders). * Monitoring and follow-up of incidents and coordination with services for resolution. * Support in other administrative and management (non-financial) areas: telephone assistance, supplier relations (orders, cash payments, generating payment files…), online registrations, and other administrative tasks. * Support in managing the entity’s economic aid procedures. * Maintenance of archives. **Profile:** * Vocational training and/or degree in administration. * Knowledge of accounting. * Advanced Excel skills. * Advanced computer skills (Office suite). * Experience working in interdisciplinary teams. * Valid driver’s license. Valued Qualifications: * Experience in social organizations. * Experience working with groups at risk of social exclusion. * High level of English proficiency. **Competencies:** Initiative and autonomy, Learning ability, Optimism and enthusiasm, Organization and planning, Technical and personal reliability, Interpersonal communication, Teamwork, Diplomacy and professionalism **Level:** Employee **Contract Type:** Intensive schedule **Duration:** Indefinite **Salary:** Between €18,001 and €24,000 gross/year **Minimum Education:** Intermediate Vocational Training **Minimum Experience:** At least 1 year **Start Date:** 16/12/2025 **Number of Vacancies:** 1