Administrative Support Manager

Description

We are looking for a proactive and highly organized **Administrative Coordinator** to support the smooth operation of our business and contribute to the coordination of key administrative and operational processes. This role offers a broad range of responsibilities and the opportunity to work closely with different departments, internal stakeholders, and external partners. **Administrative and Operational Coordination** * Coordinate day\-to\-day administrative processes and support the smooth operation of internal business activities; * Manage incoming and outgoing correspondence, ensuring accuracy, confidentiality, and timely communication; * Support efficient document flow and coordination between departments; * Maintain and improve administrative procedures and workflows; * Coordinate general administrative and operational needs across the business; * Maintain accurate records and support the organization of internal documentation and information. **Communication and Stakeholder Management** * Act as a point of contact for internal teams and external stakeholders on administrative and operational matters; * Build and maintain effective relationships with vendors, service providers, and other external partners; * Coordinate communication and administrative processes with accounting, payroll providers, auditors, and other relevant stakeholders; * Support effective collaboration between different departments and contribute to the smooth coordination of cross\-functional activities; * Provide operational and administrative support to the HR team when required. **Business and Executive Support** * Support the coordination of calendars, appointments, meetings, and other business activities; * Organize internal and external meetings, ensuring smooth communication and logistical coordination; * Support the coordination of business events, conferences, and other company activities; * Assist with various executive and team support activities when required; * Coordinate internal and external stakeholder interactions and ensure a professional and efficient experience. **Financial and Process Administration** * Support the processing and coordination of vendor invoices through SAP Concur in accordance with internal procedures; * Assist with the review and administration of employee expense reports; * Support compliance with internal administrative and financial procedures; * Maintain accurate records and documentation related to administrative and operational processes. **Travel and Cross\-Functional Projects** * Coordinate business travel arrangements, including flights, accommodation, transportation, and itineraries; * Participate in cross\-functional projects and company\-wide initiatives; * Identify opportunities to improve administrative processes and contribute to the continuous improvement of internal operations; * Take on additional administrative and operational responsibilities based on business needs. **Requirements** * Bachelor’s degree in Business Administration, Management, or a related field is preferred; * 3\+ years of experience in an administrative, coordination, operations, or business support role; * Fluency in English and Spanish, both written and verbal; * Advanced proficiency in MS Office Suite and other relevant business tools; * Experience with electronic document management systems is an advantage; * Strong organizational and time\-management skills, with the ability to manage multiple priorities; * Excellent interpersonal and communication skills, with the ability to interact effectively with stakeholders at all levels; * High attention to detail and accuracy; * Ability to work independently, identify issues, and find practical solutions; * A proactive, hands\-on, and solution\-oriented mindset; * Flexible and adaptable, with the ability to work effectively in a dynamic environment; * Strong sense of ownership, reliability, and willingness to learn and grow. **Benefits** * Modern, fully equipped office in a central location; * Competitive salary aligned with local market standards; * Opportunities for professional growth and development within an international group; * Official employment with clear contractual terms and timely payments; * Standard five\-day working week with 8\-hour working days; * Annual leave and public holidays in accordance with local labor legislation; * Partial coverage of private medical insurance.