ADMINISTRATIVE ASSISTANT

Description

Job Summary: We are seeking an Administrative Assistant to provide comprehensive support in administrative tasks at a naval company, collaborating with various departments. Key Highlights: 1. Comprehensive support in administrative and document management 2. Interdepartmental coordination for project management 3. Direct collaboration with the administration manager An Administrative Assistant is required to work at a naval company in Vilanova i la Geltrú. A CFGM qualification in Administration and Finance and a minimum of 12 months’ experience in administrative support tasks are required. Offered: indefinite-term contract, part-time (20 hours/week), with possibility of expansion to full-time intensive morning shifts (40 hours/week) at the start of the high season (approximately October). Initial remuneration is €712.25 gross/month (12 payments/year). A salary review upward will be conducted after the first three months, based on performance evaluation and fulfillment of assigned duties. \- Management of correspondence and parcels (reception, registration, and internal distribution) \- Management and archiving of administrative documentation \- Processing of PRL-related documentation via the CAE e-coordination platform \- Management of the corporate email inbox and handling of internal and external inquiries \- Tracking and monitoring of working hours chargeable to client projects \- Support in invoicing: verification of hours and data for invoice issuance \- Support in managing proforma invoices and preparing budgets \- Coordination with various departments to ensure proper administrative management of projects \- Direct support and collaboration with the administration manager, providing comprehensive support for departmental tasks * Minimum 12 months’ experience in administrative support tasks. * Medium-level Spanish (spoken), Advanced-level Spanish (written) * Medium-level English (spoken and written) * Medium-level Catalan (spoken), Advanced-level Catalan (written) * Competencies / Knowledge: \- Proficiency in office software (user level), especially Excel \- Languages: Intermediate English (spoken); Advanced Spanish and Catalan (spoken) \- Driver’s license B1 is desirable (for occasional use of the company vehicle for short trips between the company offices and its warehouse, both located in Vilanova i la Geltrú) \- Competencies: methodical and organized individual; ability to manage time and prioritize tasks; attention to detail and rigor in document management; teamwork skills; proactivity and problem-solving ability; strong written and verbal communication skills; adaptability and flexibility in response to change * Indefinite-term employment contract * Part-time morning schedule (17 hours/week) * Gross monthly salary: €712 * Additional information: Indefinite-term part-time contract (20 hours/week), with possibility of expansion to full-time intensive morning shifts (40 hours/week) at the start of the high season (approximately October). Initial remuneration is €712.25 gross/month (12 payments/year). A salary review upward will be conducted after the first three months, based on performance evaluation and fulfillment of assigned duties.