Executive Assistant (Finance Focus)

Description

**Description:** ---------------- **Job Description: Executive Assistant (Finance Focus)** **Position:** Executive Assistant **Location:** Calle Trinidad Grund, 37 1\-D 29001 Malaga **14:15 h – 22:15 h (CET)** **Full\-time \| 39 hrs/week** **Salary:** 24K\-30K/yearly (Based in experience) **Position Overview:** We are seeking a highly organized and financially literate **Executive Assistant** to join our **multicultural team** and provide strategic administrative support to our executive team. This role goes beyond traditional calendar management, requiring a candidate who can confidently handle financial administration, budget tracking, and expense management while ensuring smooth day\-to\-day operations. **Key Responsibilities:** **Financial Administration** * Manage expenses, reimbursements, credit card reconciliations, and invoices. * Assist with budgets, forecasts, and financial tracking. * Prepare financial reports, spreadsheets, and presentations. * Coordinate with accounting and vendors regarding payments and financial matters. * Maintain confidentiality of financial, payroll, and company information. * Executive \& Administrative Support * Manage executive calendars, meetings, and resolve scheduling conflicts. * Coordinate domestic and international travel and itineraries. * Draft and organize executive correspondence and reports. * Take meeting notes and track follow\-up actions. * Serve as a key point of contact for internal and external stakeholders. **Qualifications \& Requirements:** * **Experience:** 7\+ years of combined experience in executive assistance, finance administration, accounting, or business operations, with at least 3 years supporting senior or C\-level leadership. * **Financial Acumen:** Proven hands\-on experience with bookkeeping, expense management, invoice processing, and budget tracking. * **Technical Skills:** Advanced proficiency in Microsoft Office and Google Workspace. Experience with financial software (e.g., Expensify, QuickBooks, SAP) is highly preferred. * **Attention to Detail:** Impeccable accuracy in data entry, scheduling, and financial document preparation. * **Soft Skills:** Strong prioritization capabilities, emotional intelligence, and the ability to work independently in a fast\-paced environment.