ADMINISTRATIVE ASSISTANT

Description

Can you imagine your professional career as part of social change and transformation? WE ARE LOOKING FOR YOUR TALENT! At ONCE, we are seeking an Administrative Assistant for an indefinite-term position within our Technical Talent Directorate in Madrid. WHAT WILL YOU DO ON A DAILY BASIS? * You will manage information within the department/work center. * You will handle daily tasks such as registering, organizing, and archiving correspondence, files, records, etc. * You will perform tasks using the corporate desktop system (SAP), email, and Office 365\. * You will prepare reports, presentations, and document summaries. * You will support management activities related to administrative procedures inherent to operations—both internal and managerial—including agenda management, meetings, stakeholder communication, integration of reporting, and internal communications across departments and with the team. WHAT DO WE NEED FROM YOU? (Requirements) * Vocational Training Level I or II related to administrative functions. * Experience in administrative roles. * Meeting, event, and travel coordination. * Contract management and internal compliance and supplier contracting procedures. * Proficiency in office software packages (Word, Excel, Forms, Copilot, and Outlook). * Knowledge and experience using SAP and calendar tools for internal communications and administration. * Ability to handle handwritten documents, files containing large volumes of information, tables, etc. WHAT ELSE DO WE VALUE? (Desirable Requirements) * People-oriented mindset. We love teamwork and have a strong service vocation! * Experience in dynamic and multidisciplinary environments. * A competency profile highlighting flexibility, accountability, commitment to results, internal customer orientation, teamwork, and effective communication. * Minimum two years’ experience will be valued. WHAT DO WE OFFER YOU? * Indefinite-term contract. * Full-time schedule of 36 hours/week—goodbye to 40 hours/week! \- Competitive salary of \+17\.000euros gross/year; after two years, promotion to senior level with a salary of \+/\- 24\.000euros gross/year. * 24 working days of vacation \+ 6 personal days for private use. * Annual individual training allowances—we want you to keep growing! * ONCE Card: We offer exclusive discounts. * Financial assistance for childbirth or adoption. * Opportunities for anyone to participate in volunteer activities and contribute to community well-being. * ONCEInnova: We have an innovation and entrepreneurship unit where any employee can propose and participate in intrapreneurship and innovation projects at ONCE. You’ll have the chance to join a solidarity-driven, socially committed organization—FOR PEOPLE AND BY PEOPLE—that is fully aware of its societal responsibilities, supports you throughout onboarding, and offers opportunities for professional growth. You decide how far you go!