Administrative Assistant

Description

Job Summary: Support administrative procedures, document management, accounting, finance, and procurement activities, ensuring accurate and up-to-date information for the department. Key Highlights: 1. Be part of a project aimed at socio-labor inclusion. 2. A professional, human, and flexible environment that supports development and work-life balance. 3. A close-knit, cheerful, and collaborative atmosphere. **Description:** ---------------- **About Us** **Join the Juan XXIII Foundation and be part of social change** For over 50 years, the Juan XXIII Foundation has been promoting the socio-labor inclusion of people in situations of vulnerability. Here, your work makes a real impact: you will join a purpose-driven project within a professional, human, and flexible environment offering stability, growth opportunities, work-life balance, and a close-knit, cheerful, and collaborative atmosphere. Over 900 people work with passion, innovation, and social commitment — now you can join us and grow together! **Your Mission** Carry out and support administrative procedures and operational tasks within your area of responsibility, following instructions from your supervisor, current legal regulations, and established procedures, to ensure accurate, reliable, and up-to-date information. **Your Responsibilities** * Administrative and Document Management: Perform administrative procedures; manage and archive relevant documentation for your area; prepare reports to support departmental activities. * Accounting and Finance: Record accounting entries; manage invoices, delivery notes, payments, and collections; monitor automated accounting systems; issue invoices and manage collections according to established deadlines. * Procurement and Suppliers: Support supplier selection and evaluation; manage purchase orders and invoicing; liaise with partner companies; digitize related documentation. * Report Preparation and Process Improvement: Prepare monitoring and indicator analysis reports; contribute to continuous improvement of administrative and operational processes. **What We Offer** * Permanent contract * Full-time schedule: 08:00–17:00 * Annual gross salary: €17,500 (paid in 14 installments) * Work location: Vicálvaro * Immediate start * An inclusive workplace grounded in strong values, where your talent is recognized and nurtured **Requirements:** --------------- * Higher Technician Diploma in Administration or equivalent qualifications such as FP II, High School Diploma (Bachillerato), or similar training. * Prior knowledge and experience in this field are preferred. * Prior knowledge and experience in SAGE/SALESFORCE are preferred. * Proficiency in Microsoft Office.