Job Summary: Comprehensive coordination of travel, events, and port services, as well as support for expatriates and operational tracking with financial control. Key Highlights: 1. Comprehensive management of domestic and international travel and events. 2. Coordination of port services and provisioning management. 3. Support for expatriate staff and detailed operational tracking. **Job Requirements** The set of activities to be carried out are as follows: * **EVENT AND MOBILITY MANAGEMENT** o Comprehensive management and coordination of domestic and international travel, including processing of expense requests and submissions in corporate tools (SAP CONCUR or others). o Coordination with travel agencies for booking and issuing transportation and accommodation. o Comprehensive organization of events related to training programs, institutional visits, and international missions. o Planning, management, and tracking of transportation services associated with operations, including: * Mass transportation (regular and on-demand routes). * Transfers (airports, train stations, hotels). * Internal transportation within facilities, including naval base during sea trials. * VIP vehicles, rental and leasing vehicles, and taxi services. * Coordination with transportation offices of various work centers and involved suppliers. * **PORT SERVICES MANAGEMENT AND PROVISIONING MANAGEMENT** o Coordination, planning, and tracking of port services required for operational execution, in collaboration with suppliers and competent authorities. o Comprehensive management of food supply, including demand forecasting, order processing, delivery coordination, and quality and requirement compliance control. o Liaison with suppliers to ensure service availability and proper delivery. **EXPATRIATE SUPPORT AND ASSOCIATED SERVICES** o Advisory and administrative, medical, and other support for expatriate staff and their families. o Assistance in key procedures, including simultaneous interpretation when necessary. o Provision of oral and written translation and interpretation services in English and French. o Development, organization, and implementation of the Welcome Plan. o Creation of welcome manuals and informative documentation. o Management of complementary support activities, including handling and tracking of fleet vehicle fine settlements. o Any other necessary support actions to facilitate staff integration and operational effectiveness. * **OPERATIONAL TRACKING, CONTROL, AND COORDINATION** o Development, analysis, and tracking of key performance indicators (KPIs) for managed services, especially in transportation and travel. o Financial tracking and control of contracts and services, including cost estimation, billing planning, and budgetary control. o Document management associated with operations (visas, reports, meeting minutes, memoranda, and other documents). o Acting as a communication liaison between the contracting company, suppliers, and national and international armed forces. o Interdepartmental coordination and participation in follow-up and negotiation meetings with clients. o Development, implementation, and updating of operational procedures. o Incident management, as well as proposal and tracking of corrective and continuous improvement actions. o Execution of general administrative tasks, including database management, archiving, digitization, and document registration. PRINCIPAL RESPONSIBILITIES / ACCOUNTABILITIES * Ability to work independently and as part of a team. **Work Experience** * International Relations, Marketing, Tourism, Event Organization (Vocational or University Degree) * Experience in managing and coordinating domestic and international events. (Minimum 2 years) * Experience working in international environments with clients/suppliers. (Minimum 2 years) * English and French (minimum B2 level) * Communication skills and customer service orientation
David Muñoz
Indeed · HR
David Muñoz
Indeed · HR
