Project Assistant

Description

Summary: DAPIN is seeking a proactive Project Assistant to manage administrative and quality control documentation and support Project Managers and Engineers in the Oil & Gas/Energy sector. Highlights: 1. Be part of a global community passionate about engineering and innovation. 2. Collaborate on cutting-edge initiatives alongside industry leaders. 3. Opportunity for professional development and global mobility support. ##### ***San Sebastián de los Reyes******,*** ***Spain*** DAPIN is a team committed to excellence and innovation in the Oil \& Gas / Energy sector! With 96\.5% of our staff expressing high satisfaction in being part of this family, we are currently seeking a Project Assistant for our offices located in Sines, Portugal. Requirements: * 3 years as an administrative assistant or administrator. * Higher\-level training in Administration / Diploma. * Advanced Office Package and Databases * Spanish, English (C1\) , Portuguese. Location: * Onsite \- Sines, Portugal. ###### **Document management** ###### **Activity management** ###### **Data base** ###### **Office package** ###### **Spanish, English (C1\) , Portuguese.** #### **Principal duties** * Analyze and control all technical documentation related to the department and project activities within the contractual requirements and company procedures (including confidentiality). * Assist the on\-site client. Print and prepare documentation for team and client meetings. * Manage the project’s administrative documentation, letters, meeting minutes, etc. * Gather information for reports. * Assist Project Managers and Engineers as needed. High proactivity and focus on problem\-solving with room reservations, etc. Book internal office rooms, and reserve rooms in hotels if necessary. * Upload and download documentation to/from the database. * Maintain and organize all QC documentation, including inspection reports, test certificates, and NCR logs. * Assist in preparing and updating quality records in accordance with project and client requirements. * Track and monitor inspection schedules and ensure timely submission of reports. * Support QC Inspectors and Supervisors with data entry and document control. * Coordinate with site teams to collect and verify quality\-related information. * Ensure compliance with company and regulatory quality standards. * Prepare daily, weekly, and monthly QC status reports for management. * Manage electronic and hard\-copy filing systems for quality documentation. **Why join DAPIN?** ------------------- * You will be part of a global community of professionals passionate about engineering, innovation, and large\-scale change. We are united by a shared vision: building a better future through technology, expertise, and engineering excellence. * We offer the stability and reach of a company with an international vision and scale, balanced with the warmth and constant support of a close\-knit, accessible local team. * At DAPIN, you will collaborate on cutting\-edge initiatives alongside industry leaders. You will have the opportunity to tackle advanced technological challenges where your talent will be key to creating a lasting impact. **What we offer** ----------------- Every employee has the opportunity to witness the direct impact of their work. ### **Global Mobility Support** ### **Professional Development** ### **Organizational Integration** ### **Relocation Concierge**