Event Coordinator

Description

The position focuses on comprehensive coordination and support for planning and executing an activity program. Key responsibilities include detailed calendar management, allocation of physical venues, content oversight, and participant coordination. The role requires constant attention to operational needs both during the preparatory phase prior to the event and throughout its execution. It is essential to ensure that all project components progress in accordance with the established schedule and defined objectives. This role involves interaction with various teams and suppliers, ensuring smooth communication and proactive resolution of any issues that may arise. The nature of the project demands strong organizational skills and meticulous attention to detail to ensure the success of the final activity. It is a dynamic environment where adaptability and the ability to prioritize tasks are fundamental. The person in this position will serve as a key liaison between different departments, ensuring clear transmission of information and alignment across all parties. This offer corresponds to a temporary contract tied to the duration of a specific project, with an estimated duration of at least six months. The offered gross annual remuneration is €35,000. Working hours will be compatible with the event's operational requirements, which may include some flexibility. The primary workplace is located in Madrid. Demonstrable experience in event coordination or project management is required. Excellent organizational skills and meticulous attention to detail are essential. Advanced proficiency in Microsoft Office is required, with emphasis on Excel for data handling and scheduling. Effective communication skills are necessary to manage multiple stakeholders and interlocutors. The candidate must demonstrate the ability to resolve issues promptly and work efficiently under pressure. Availability and flexibility to adapt to the demands of a high-intensity temporary project are valued. Prior experience in conferences, trade fairs, or conventions is considered advantageous. Familiarity with specialized event management platforms is also a valued asset. Direct experience working with speakers, authorities, or public or private institutions is appreciated.