Administrative Assistant

Description

Position Summary: We are seeking an administrative assistant for order management, financial tasks, invoicing, and support to Maintenance and Security departments. Key Responsibilities: 1. End-to-end order management and inventory control. 2. Extensive administrative tasks in financial-accounting and treasury areas. 3. Support to Maintenance and Security departments, using computer tools. We are looking for a person to fill an administrative position within the Administration Department. Main responsibilities will focus on end-to-end supplier order management, including sending purchase requests as well as monitoring and physically receiving goods, verifying delivery notes. Additionally, daily duties will include essential administrative tasks across areas such as finance\-accounting, treasury, supplier and customer relationship management, invoicing, and handling and organizing internal and external mail. Requests for materials from various company departments will also be processed. The role also includes supporting the Maintenance Department by recording contractor hours to optimize billing control. Similarly, assistance will be provided to the Security Department in managing contractor documentation using the computer tool 'ecoordina'. Occasionally, external administrative tasks requiring car travel may be required, along with other ad-hoc administrative duties. **Education:** Vocational Training Level 2 (FP2), Level 1 (FP1), or Medium/Higher Vocational Degree in Administration or related fields. Prior experience of at least 6 months in a similar role is preferred. Intermediate English proficiency is required. Knowledge of quality, environmental management, and occupational health and safety is considered an advantage. SAP proficiency is mandatory.