Administrative Assistant

Description

We are a business group with 70 years of experience and a strong commitment to society and the environment. Our business areas are Urban Development, Water, Industry, Infrastructure and Materials, Construction, and Energy. We create solutions that deliver value to our customers, driven by a desire to share our knowledge. We focus on innovation, talent management, and sustainability, with a clear vocation for longevity. The position is located within the Urban Development area, which specializes in maintaining urban infrastructure, including public space maintenance, facilities and green areas, as well as installing and operating building technology. **What will you do on a daily basis?** * Handle supplier-related procedures: request quotations, place Type B and C orders, onboard new suppliers, update prices in the system, request Administrative Services to cancel erroneous invoices, prepare contracts, and address incidents. * Allocate expenses from delivery notes against purchase orders. * Receive invoices, match them with delivery notes and purchase orders, record them in the accounting system, and forward them to the Delegation Administrative Assistant. * Monitor collections and, if necessary, claim late-payment interest on delayed certifications. * Process construction certifications for signature. * Prepare valued summaries as well as the administrative documentation for renovations, additions, and final settlements. * Prepare the site layout and handover minutes. * Manage on-site personnel documentation: work reports, time allocation, bonuses, allowances, staff absences, etc. * Control subcontractor documentation and machinery documentation to ensure compliance with applicable legal requirements. * Manage quality-related documentation: prepare filing folders and draft non-conformance reports. * Report information to the Delegation Administrative Assistant. What are we looking for? * Degree in Administration and Finance / High School Diploma or equivalent. * Minimum of 2 years’ experience in similar roles; experience in the construction sector or related fields is especially valued. * A person accustomed to multitasking environments and interacting with various departments. What do we offer? * A stable position in a long-term project. * The opportunity to join a team of professionals committed to innovation, sustainability, and equal opportunities. * Professional development within our company. * Flexible remuneration: private health insurance, meal vouchers, childcare vouchers.