Facilities and Administration Supervisor

Description

Summary: The Facilities and Administration Supervisor coordinates day-to-day campus and facilities tasks, ensuring maintenance, cleanliness, and operational support for an excellent student experience. Highlights: 1. Coordinate daily campus and facilities operations 2. Ensure an excellent student experience at the Alhama campus 3. Collaborative role focusing on professionalism and integrity ### **Description** The Facilities and Administration Supervisor plays a vital role in the effective running of our Alhama de Murcia campus, and the associated facilities. You will be a part of our Customer Experience team who work hard to ensure our students have an excellent experience throughout their time at the Alhama campus. The Facilities and Administration Supervisor coordinates day\-to\-day tasks for campus and facilities ensuring supplies are well maintained, facilities are cleaned and fit for purpose, being the first point of call for any issues and provides operational support to the wider team and department. This is a full\-time role working 39 hours per week, based at our Alhama de Murcia Campus.### **Role Duties** **Facilities \& Maintenance Coordination*** Monitor and log facilities issues, ensuring timely resolution across areas such as utilities, equipment, and general repairs * Liaise with suppliers and contractors for routine maintenance and service requests * Track progress, maintain records, and escalate complex or recurring issues to the Facilities \& Administration Manager **Accommodation \& Cleaning Oversight*** Coordinate daily cleaning operations, including scheduling and quality checks * Conduct apartment inspections to ensure cleanliness, maintenance, and readiness standards are met * Report and follow up on issues, keeping relevant teams informed of room status and student impact **Stock \& Supplies Management*** Maintain and replenish office, cleaning, kitchen, and student\-facing supplies * Coordinate ordering of goods and manage stock records, deliveries, and inventory levels **Equipment \& Asset Support*** Support procurement and replacement of uniforms, furniture, and operational equipment * Maintain records of requests, deliveries, and outstanding items, escalating non\-routine purchases as needed **Vehicle \& Logistics Administration*** Assist with the coordination and tracking of rental vehicles, including bookings, maintenance, and issue resolution * Communicate transport\-related updates and escalate critical issues affecting operations **Supplier Coordination \& Invoice Support*** Maintain effective communication with suppliers and verify service delivery against invoices * Support invoice processing and escalate discrepancies or payment concerns **Operational \& Peak Period Support*** Assist with student inductions and high\-volume operational periods (arrivals, departures, events) * Coordinate with internal teams to ensure smooth delivery of services and a positive student experience **Escalation \& Compliance Awareness*** Escalate high\-risk, complex, or recurring issues, particularly those affecting safety, compliance, or service quality * Operate within defined responsibilities, referring formal compliance and risk matters to appropriate stakeholders **OUR CULTURE** At Leading Edge Aviation, our Vision, Mission and Values guide everything that we do. The Facilities and Administration Manager is expected to maintain the highest levels of professionalism, compliance and integrity. This role requires flexibility and a collaborative mindset to contribute to our vision of excellence in everything that we do.### **Core Competencies** * Organisation and prioritisation of multiple tasks in a fast\-paced environment * Strong attention to detail and ability to follow processes through to completion * Problem\-solving skills with a proactive, solutions\-focused approach * Familiarity with contractor or supplier coordination, including liaison with external stakeholders * Confidence using administrative systems, spreadsheets, or tracking tools * Ability to monitor, track, and maintain accurate records (e.g. issues, stock, supplier activity) * Basic operational and facilities coordination capability * Customer\-focused mindset, with awareness of service impact on student experience * Flexibility and adaptability to changing priorities and operational demands * Sound judgement in identifying when to escalate issues appropriately * Strong IT and systems skills. * Excellent written and verbal communication skills with a positive and enthusiastic outlook. * Demonstrable alignment with the company’s core values in attitude, conduct, and work ethic. **Other beneficial competencies:*** Experience in facilities, accommodation, hospitality, or property management environments * Experience with stock or inventory management * Experience supporting operations during peak or high\-volume periods * Understanding of basic health, safety, and compliance considerations We know a great team member is more than a checklist. If you have the skills, passion, and commitment to make a difference, we’d like to hear from you, even if you don’t meet every listed requirement.### **What We Offer** **HAT WE OFFER*** Salary up to €22,000 per annum, reviewed annually * Commitment to your personal and professional development * Generous holiday entitlement of 22 working days, which increases with long service, plus public holidays * An Airspace Day – 1 additional day off per year for something that’s important to you * Employee referral scheme ### **About Leading Edge Aviation** Leading Edge Aviation is a firmly established pilot training academy with a fresh approach and an emphasis on holistic training. Offering the highest standards of regulatory technical training, students also benefit from a comprehensive professional and personal development curriculum to enhance non\-technical skills. This is delivered through ‘The Whole Pilot®’ Approach, which focuses on developing diverse abilities that go beyond just technical proficiency. Based at London Oxford Airport and Alhama, Southern Spain with a commitment to holistic pilot development, Leading Edge Aviation offers a range of modular and integrated training programmes, including the innovative LEAP (Leading Edge Airline Preparation) course; a full\-time integrated course with BSc degree (UK only) and a comprehensive graduate airline selection preparation workshop. Facilities at both locations support a comprehensive educational experience, combining modern aircraft and simulators, advanced learning technologies, and a vibrant student living environment.