We are looking for an Executive Secretary to provide administrative and organizational support to the company’s General Management. The selected candidate will be responsible for managing the agenda, coordinating meetings, preparing documentation, organizing travel, and acting as a communication link between management, various departments, and external stakeholders. This is a strategic position requiring strong organizational skills, discretion, confidentiality, initiative, and communication abilities. We seek a solution-oriented, proactive, detail-oriented professional capable of handling multiple tasks in a dynamic and international environment. The candidate will join a growing engineering company with innovative projects in the automotive, electric mobility, and new technologies sectors, becoming part of a team committed to excellence and continuous improvement. Manage the General Management’s agenda and calendar, scheduling meetings, visits, appointments, and events. Coordinate meeting preparations, including documentation, presentations, and minutes, as well as managing meeting rooms and videoconferences. Manage correspondence, email, and phone calls, ensuring efficient tracking of communications. Draft, review, translate, and format reports, presentations, letters, and other corporate documents. Organize and maintain physical and digital documentation, ensuring information confidentiality. Manage General Management’s business travel (flight, hotel, and transportation bookings, as well as itinerary preparation). Support administrative management, expense control, procurement, and other department-specific tasks. Act as the point of contact between management, the company’s various departments, clients, suppliers, and other external stakeholders. Monitor projects and initiatives led by management, ensuring adherence to established deadlines. Collaborate in organizing corporate events, institutional visits, and representation activities. Support management in all administrative and organizational tasks necessary to ensure smooth daily operations. * Minimum 3 years’ experience: A minimum of 3 years’ experience as an Executive Secretary, Executive Assistant, or in a role providing direct support to senior management is required. Experience in industrial, engineering, or automotive companies is especially valued, as well as experience managing complex agendas, organizing business travel, preparing executive documentation, and coordinating with clients and suppliers in dynamic and international environments. * Professional Specialization Degree * English (Advanced spoken and written) * Competencies / Knowledge: Excellent organizational and planning skills. Attention to detail and rigor in task execution. Discretion, confidentiality, and professional ethics. Strong oral and written communication skills. Interpersonal and professional relationship skills. Proactivity, initiative, and problem-solving ability. Capacity to prioritize tasks and manage multiple responsibilities simultaneously. Autonomy and accountability in performing duties. Ability to work collaboratively across departments. Adaptability and flexibility in response to change and emerging needs. Service orientation and commitment to continuous improvement. Ability to work under pressure and meet deadlines. * Own vehicle required * Indefinite-term employment contract * Full-time working hours * Additional relevant information: We seek a committed individual with a service-oriented mindset, initiative, and enthusiasm to become part of a stable project offering professional growth opportunities.
David Muñoz
Indeed · HR
David Muñoz
Indeed · HR
