Office Manager

Description

Job Summary: We are seeking an Office Manager to oversee our Madrid office, ensuring smooth daily operations and fostering a positive workplace culture. Key Highlights: 1. You will independently manage and prioritize office tasks. 2. You will be a key part of our culture, contributing ideas to foster a vibrant work environment. 3. You will provide direct support to the Country Director and Location Design Director. **At Fastned, we are building Europe’s leading fast-charging network, powered entirely by renewable energy. Our mission is to give people the freedom to drive electrically—thereby protecting our planet’s future. To ensure our team continues growing and remains focused on this revolution, we’re looking for an Office Manager to lead our Madrid office. Today, we are already over 400 people across more than 10 countries, united by our passion to accelerate the energy transition.** **At Fastned, we believe office management is not a support role—it’s the foundation that enables everything else to scale, thrive, and retain our unique spirit.** ### **Your Mission** As the **Office Manager** at our Madrid office, your primary mission is to ensure the team’s day-to-day operations run flawlessly. You will be the go-to person for our team of 15 on all matters related to daily operational and administrative support. This means keeping the office immaculate and full of positive energy, welcoming visitors with the respect they deserve, coordinating with vendors, and ensuring no one lacks anything needed to work comfortably. Additionally, you’ll be a key contributor to our culture, bringing creative ideas to maintain a consistently positive and vibrant workplace atmosphere. In short: your mission is to ensure no one worries about what happens behind the scenes—so together, we can focus on what truly matters: changing the world! ### **What You’ll Do** * You’ll be Fastned’s face: warmly and energetically welcoming visitors, candidates, and team members—the first impression is yours to make. * You’ll independently manage and prioritize office tasks, ensuring daily processes run smoothly and without friction. * You’ll coordinate vendor agreements for maintenance, security, cleaning, and supplies—keeping the office always spotless and fully prepared. * You’ll take ownership of challenges arising in the office environment, seeking deep-rooted, long-term solutions—not just quick fixes. * You’ll oversee procurement of materials, invoice tracking, and parcel and courier management—handling these responsibilities with order and sound judgment. * You’ll organize team outings and events people genuinely look forward to—managing everything from vendor negotiations to setup and final details. * You’ll provide direct support to our Country Director and Location Design Director—primarily handling travel, visitor, and external event planning. ### **About You** This role is ideal for someone taking their first professional steps, bringing some prior experience and strong enthusiasm to learn: * You have experience in reception, office management, or similar roles. * You communicate fluently and confidently in **English and Spanish**, both in writing and in person. * You consistently bring positive energy and an upbeat attitude to the team. * You’re highly organized, reliable, and detail-oriented—nothing slips through the cracks. * You don’t wait for instructions on everything—you spot what’s needed and act accordingly. * You’re comfortable using Microsoft Office and Google Workspace. * You’re available Monday through Friday and motivated to come into the office every day. ### **Join Us in Building a Better Future!** We work hard to change the world—but we always make time to celebrate our successes, big or small. We deeply value work-life balance, which is why we offer genuine flexibility and family-friendly policies. We foster an exceptionally inclusive environment and love authentic people: don’t try to fit in—we like you exactly as you are! * **Annual training budget of €3,000:** because your growth matters—and our industry keeps evolving. * **Meals:** covered by us via Pluxee. * **Health insurance:** fully covered by Fastned. * **Parental support:** personalized coaching before, during, and after your parental leave—provided by Foundree. * **Women’s health:** empathy and inclusion are vital to us, so we partner with Flouria to give you rapid access to specialists in women’s health. * **Events and trips:** beyond fun activities year-round, we host legendary Christmas parties and an annual ski trip with the entire team. * **Other benefits:** flexible working hours, transportation cost reimbursement, and the freedom to choose your preferred tech equipment. **Ready to Make Real Impact?** We’d love to speak with you! Apply now, send us your CV, and tell us in your motivation letter why you’re excited to join Fastned. Here’s how our process works: * A conversation with Daiana, our Talent Partner. * An interview with our Country Director. * A practical case study (*business case*). * A coffee chat with the team to get to know each other better. And then—you’re onboard! *At Fastned, we champion equality and inclusion. We warmly welcome people of all backgrounds, gender identities, sexual orientations, religions, neurodiversities, disabilities, or any other characteristic that makes you uniquely you.*