ADMINISTRATIVE ASSISTANT FOR CONSTRUCTION PROJECTS

Description

At Hermanos Parrot, SL., a leading construction company in the Balearic Islands, we are seeking to hire an Administrative Assistant for Construction Projects in Ibiza to provide administrative and control support for project execution. The selected candidate will work in coordination with the Site Manager and production team, ensuring proper administrative, documentary, and financial tracking of on-site works. **Job Mission** Provide administrative support for construction project management, assisting in cost control, purchase order management, documentary tracking, and administrative coordination of the project, thereby contributing to the proper execution of works and monitoring of project progress. **Main Responsibilities** \- Administrative management of construction projects \- Management and tracking of material and equipment orders, coordinating with the procurement department and suppliers. \- Administrative control of delivery notes, invoices, and supply documentation. \- Recording and tracking of costs associated with the project. \- Project control and monitoring \- Support in monitoring site progress and updating internal reports. \- Preparation and updating of control charts and site reports. \- Assistance in preparing certifications and economic documentation. \- Operational coordination and support \- Administrative coordination with suppliers, subcontractors, and internal departments. \- Support in planning orders and controlling on-site supplies. \- Management and archiving of technical and administrative project documentation. \- Documentary control \- Organization and maintenance of the project’s documentary archive. \- Control of subcontractor and supplier documentation. \- Assistance in preparing documentation for the Technical Director or client. **Requirements** \- Education in Administration or related field. \- Prior experience in construction project administration or installation projects is desirable. \- Proficiency in Excel and administrative control tools. \- A PRL (Prevention of Occupational Risks) construction course of at least 20 hours is desirable. \- Basic knowledge of the installation/construction sector is desirable. **What We Are Looking For** \- Organized and methodical profile. \- Ability to manage multiple suppliers and large volumes of documentation. \- Focus on process control and monitoring. \- Strong coordination skills with technical teams. \- Salary negotiable based on qualifications and experience. Employment Type: Full-time, Permanent contract Benefits: * Professional development support * Company laptop * Retirement plan * Company mobile phone Relocation possibility: * Ibiza, Illes Balears province: Ability to commute to work without difficulty or plan relocation before starting employment (Mandatory) Experience: * Administrative management: 1 year (Mandatory) Work Location: On-site