The position involves performing a series of administrative and customer service tasks essential to the proper functioning of the office. Registry management is one of the primary responsibilities, including requesting simple notes and certifications from both the Commercial Registry and the Property Registry. This requires precision and knowledge of official administrative procedures. Customer service is another central pillar of the role, covering both telephone and in-person reception and assistance, always delivered professionally and fluently to contribute to the company’s positive image. Additionally, the person will be responsible for the office’s operational management, including controlling and organizing meeting rooms—ensuring their availability and proper setup—as well as coordinating with regular suppliers for maintaining supplies and services. Another area of responsibility is internal logistics, managing team travel and business trips, which entails arranging transportation, accommodations, and schedules. Finally, document management relies on the company’s specific legal software, Kmaleon, for opening and processing files, ensuring all documentation is correctly archived and accessible within the system. This set of functions requires an organized, meticulous individual capable of prioritizing tasks in a dynamic environment. The offered contract is temporary. The workplace is located in Barcelona. The established working hours are Monday through Friday, divided into two shifts: from 8:40 a.m. to 2:00 p.m. and from 3:00 p.m. to 6:00 p.m., thereby completing the daily working schedule. The work environment is described as professional, dynamic, and well-established, forming part of a cohesive team. At least one year of prior experience in administrative positions is required; experience in the legal or professional services sector is preferred. Full proficiency in the Microsoft Office suite is mandatory, with an intermediate level in Excel for data and table management. Knowledge of and experience with the specific management software Kmaleon will be highly valued. The ideal candidate must possess excellent verbal and written communication skills, as well as a strong customer service orientation. Furthermore, a proactive individual with outstanding organizational ability and meticulous attention to detail in all assigned tasks is sought.
David Muñoz
Indeed · HR
David Muñoz
Indeed · HR
