Job Summary: We are looking for an organized, proactive and service-oriented IT Assistant to provide administrative, organizational and operational support to IT leaders and teams at the Barcelona Digital Hub. Key Highlights: 1. Direct support to Country IT Head and Regional IT Head 2. Key role in a growing and highly visible Digital Hub 3. International, dynamic and innovative environment Job Description You’re an important part of our future. Hopefully, we're also a part of your future! At B. Braun, we protect and improve the health of people worldwide. You support this vision, bringing expertise and sharing innovation, efficiency and sustainability as values. That’s why we would like to keep developing our company with you. Keeping your future in mind, we’re making a joint contribution to health care worldwide, with trust, transparency and appreciation. That's Sharing Expertise. IT Assistant Company: B. Braun Medical, S.A. U. Job Posting Location: Barcelona, Barcelona, Spain Functional Area: Information Technology Working Model: Hybrid Requisition ID: 10696 **A** **bout the Role** For the **Barcelona Digital Hub**, we are seeking a highly organized, proactive and service-oriented **Assistant**, providing administrative, organizational and operational support to both the **Country IT Head** and the **Regional IT Head**, as well as cross-functional support to Hub teams. This position is key to the daily smooth operation of the Hub, facilitating coordination, communication and operational efficiency across digital teams (GDD, GIT, GIS, GOT). **Key Responsibilities** **Executive \& Administrative Support** * Direct support to the **Country IT Head** and the **Regional IT Head**: * + Management of complex calendars and meeting coordination. + Preparation of presentations, documents and supporting materials. + Tracking of action items, tasks and commitments. * Management of correspondence, internal communications and coordination with internal and external stakeholders. * Support in general administrative tasks (POs, approvals, internal requests, etc.). **Travel \& Logistics Management** * End-to-end organization and management of **individual and group travel** for members of the Digital Hub (GDD / GIT / GIS / GOT): * + Booking of flights, hotels and transportation. + Coordination of international travel and compliance with corporate policies. + Handling of changes, incidents and reimbursements. * Logistical support for offsite meetings, workshops and international gatherings. **Facility Management Support** * Support for **facility management** tasks of the Barcelona Digital Hub: * + Coordination with service providers (offices, maintenance, catering, etc.). + Management of access, workstations and logistical requirements. + Support for workplace improvement initiatives and employee experience enhancement. **Events, Onboarding \& Community Support** * Organization of internal **Hub events**: * + Townhalls, workshops, team sessions, corporate and engagement events. * Coordination of **onboardings** for new hires: * + Logistical preparation. + Coordination with HR, IT and Facility teams. + Ensuring a seamless and professional welcome experience. * Support for Hub culture, communication and community initiatives. **Coordination \& Process Support** * Support in coordinating between Hub functions and other corporate departments (HR, Finance, Procurement, Global IT, etc.). * Support in managing and improving administrative and organizational processes. Maintenance of Hub documentation, contact lists and repositories. * **Required Qualifications \& Experience** * Professional or university degree in Administration, Management, Executive Assistance or related field. * Prior experience (minimum 2–3 years) in **Assistant**, **Executive Assistant**, or administrative support roles within corporate environments. * Experience in travel management, event organization and executive support. * Proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel, SharePoint). * High level of **English** (spoken and written). Spanish is mandatory. **Key Skills \& Competencies** * Strong organizational and prioritization skills. * Excellent communication and interpersonal skills. * Proactivity, autonomy and solution orientation. * Confidentiality and professionalism. * Ability to work effectively in dynamic and multicultural environments. * Attention to detail and quality focus. Service-oriented and collaborative attitude. * **What We Offer** * A key role within a **growing Digital Hub** with high visibility. * Direct collaboration with local and regional IT leadership. * An international, dynamic and innovative environment. * Opportunities for learning and professional development. Flexible working model aligned with corporate policies. * B. Braun Medical, S.A. U. \| Aitana Altuna