ADMINISTRATIVE ASSISTANT – OPERATIONS

Description

DESCRIPTION We are a leading company in the fourth-generation fruit industry, committed to innovation, continuous improvement, and excellence in our processes. We are seeking an organized, proactive individual eager to grow professionally to join our Operations Department. **What will be your mission?** You will be a key player in production coordination, managing the process from customer order receipt through factory planning. Additionally, you will contribute to the continuous improvement of administrative processes using automation tools and new technologies. If you enjoy combining organization, administrative management, and technology, this position is for you. **What will be your main responsibilities?** **Order Management and Planning** * Receiving and reviewing customer orders. * Entering orders into SAP and internal systems. * Planning manufacturing orders. * Coordinating with the Production Department to ensure on-time delivery. * Participating daily in production order management alongside the team. **Materials and Warehouse Management** * Monitoring packaging stock in external warehouses. * Tracking inventories and resolving discrepancies. * Managing transfers between warehouses. * Requesting and tracking materials required for daily operations. **Administrative and Operational Support** * Managing and tracking invoices for external services. * Supporting production in incidents related to SAP or planning. * Collaborating continuously with the rest of the Operations team to ensure smooth plant operations. **Process Automation and Improvement** You will participate in digitalization and automation projects by developing or maintaining internal tools, including: * Process automation using n8n. * Applications for stock and packaging management. * Automated labeling validation systems. * Customer order automation. * Integration of commercial platforms. * Development of small applications using open-source tools and Artificial Intelligence. * Collaboration on new departmental technology projects. REQUIREMENTS **What are we looking for?** * Education in Administration, Logistics, Operations, or a related field. * Prior experience in administrative, logistics, or planning roles. * Familiarity with SAP or ability to learn it quickly. * Intermediate-to-advanced Excel skills. * An organized, methodical individual capable of handling multiple tasks simultaneously. * A solution-oriented attitude and strong teamwork orientation. **Especially valued** * Experience with automation tools (n8n, Make, Zapier, or similar). * Basic programming knowledge. * Interest in Artificial Intelligence applied to administrative processes. * Enthusiasm for continuous improvement and technological innovation. **What do we offer?** * Joining a well-established and continuously growing company. * Job stability: indefinite contract, with a 30-hour weekly schedule from Monday to Friday. * Ongoing training and learning with cutting-edge technological tools. * Participation in automation and innovation projects. * A positive work environment and interdepartmental collaboration. * Opportunities for professional development. If you enjoy organizing processes, resolving issues, and are motivated by technology applied to improving daily work, please send your CV to rhlevante@surexport.es