Administrative Assistant

Description

Country Spain Province Madrid - Madrid Application Deadline 06/09/2026 Category Administration and Finance Job Type Targeted at people with disabilities **Create alert** **Information about the NGO** National Federation of Liver Patients and Transplant Recipients **Rating** (0 ratings) **info** Response rate: 76.78% **info** **Objective** ------------ At the Spanish Liver Federation, we work to defend the interests of and improve the lives of thousands of people living with liver diseases or who have undergone a liver transplant. We are currently seeking a candidate with a minimum of 2 years’ experience for the part-time Administrative Assistant position. **Responsibilities** * Management of invoicing, both issued and received. * Key liaison with the external accounting department. * Liaison with suppliers. * Support to the technical team in logistical, organizational, and administrative tasks. * Preparation and submission of justifications for public grants, in accordance with applicable regulations in each case. * Management of the digital and physical archive for invoices and other entity documents. * Digitization of physical documents, if required. * Management of collaboration agreements with external entities, including archiving and database maintenance. * Management of the administrative email account. * Administrative support for ISO 9001 quality certification. This position follows a **hybrid model**, offering flexibility for remote work whenever workload and task nature permit. For the first two weeks, we expect you to attend our office in the El Pilar neighborhood of Madrid in person to ensure proper onboarding. Please attach your CV named as follows: Name_Surname_CV. **Our Conditions** * €924.93/month gross * 25 days of annual vacation * Birthday off * 3 personal days per calendar year **Profile:** **Essential Requirements** * Higher Vocational Training qualification (or higher) in Administration. * Prior experience in justifying public grants. * Proficiency in handling, editing, and archiving invoices. * Excellent organizational skills, given the volume and importance of documentation involved. * Advanced Excel knowledge. * Minimum 2 years’ prior experience in a similar role. Applications failing to meet this requirement will not be considered. * Problem-solving ability and proactive attitude. **Desirable Requirements** * Familiarity with invoicing tools such as Holded or similar. * Extensive experience with Google Workspace. Given our mission, we will prioritize hiring individuals with organic or other types of disabilities. **Competencies:** Problem analysis and resolution, Initiative and autonomy, Flexibility, Organization and planning, Technical and personal reliability, Interpersonal communication, Teamwork, Diplomacy and professional conduct **Level:** Employee **Contract Type:** Part-time **Duration:** Up to 6 months **Salary:** Less than €12,000 gross/year **Minimum Education:** Higher Vocational Training **Minimum Experience:** At least 2 years **Start Date:** 10/08/2026 **Number of Vacancies:** 1