Administrative and Document Control Analyst

Description

**Requisition Number:** 24517BR **Description:** Stantec is seeking to hire an ADMINISTRATIVE AND DOCUMENT CONTROL ANALYST for its offices in Peru, a professional with at least 6 years of general work experience. Key responsibilities include: * Manage the review, validation, and routing of payment vouchers and other documents received via the Accounts Payable (AP) corporate mailbox, ensuring their proper handling, processing, and timely forwarding to respective departments to sustain administrative and accounting processes. * Prepare and monitor reports on open purchase orders, flagged payment vouchers, and pending accruals, coordinating with involved departments to support cost and expense control and timely closure. * Verify correspondence between received payment vouchers and respective purchase orders or service orders, ensuring documentary consistency and compliance with established internal controls. * Control and manage issuance, renewal, and validity of SCTR insurance policies for administrative staff, guaranteeing compliance with coverage requirements and applicable regulations. * Administer and safeguard assigned contracts, case files, and physical documentation, ensuring appropriate organization, traceability, protection, and availability for internal requests, audits, and homologation processes. * Manage document archiving and custody services with Iron Mountain, ensuring control, preservation, and timely retrieval of documentation under your responsibility. * Request quotations and negotiate favorable commercial terms with suppliers, prepare comparative tables, and propose alternatives to support sound decision-making in procurement and contracting processes. * Coordinate dispatch of products, materials, and equipment, ensuring timely shipment and compliance with internal and external requirements. * Support service and operations teams by providing information and tracking assigned requests, contributing to the company’s operational effectiveness. * Assist with administrative and logistical tasks assigned by your immediate supervisor, supporting achievement of departmental and organizational goals. **Qualifications:** Requirements for this position are: * Bachelor’s degree in Business Administration, Accounting, Industrial Engineering, or related fields. * 5 years of work experience, preferably in engineering or consulting sectors. * Intermediate-level knowledge of ERP systems (Oracle or SAP) and Microsoft Office. * Intermediate English proficiency. * Availability to work in a hybrid arrangement in San Isidro. **About Stantec:** The Stantec community comprises approximately 34,000 employees working across more than 450 locations on six continents. Stantec empowers clients, people, and communities to meet the world’s greatest challenges at a time when unprecedented concerns confront us all. We are global leaders in sustainable consulting across engineering, architecture, and environmental services. Our professionals deliver the expertise, technology, and innovation that communities need to address aging infrastructure, demographic shifts, and the energy transition, among other issues. Today, communities extend beyond geographic boundaries. At Stantec, “community” includes everyone connected to our work—from project teams and industry peers to clients and the people impacted by our projects. Diverse perspectives from our partners and stakeholders inspire us to think beyond our limits on critical topics such as climate change, digital transformation, and preparing our cities and infrastructure for the future. We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to help build communities worldwide—redefining what’s possible, together. Stantec trades on the Toronto and New York Stock Exchanges under the symbol STN. Visit us at Stantec.com or follow us on social media. **Work Location(s):Peru\-San Isidro\-Lima** **Employment Type:** **Full\-Time** **Job Type:** **Intern** **Job Category:** **Admin Support** **\\\#spanish